Accounts Payable Clerk

Job Posting: Accounts Payable Clerk

Company: Advanced Cable Connection, Inc. (ACCI)
Location: Tampa, FL 
Employment Type: Full-Time

Advanced Cable Connection, Inc. (ACCI), a leader in the low-voltage construction industry, is seeking a detail-oriented and organized Accounts Payable Clerk to join our team. The ideal candidate will have a strong background in accounts payable processes and a passion for maintaining accuracy and efficiency in financial operations. This position plays a key role in ensuring the timely and accurate management of vendor payments and job costing.

Key Responsibilities:

Invoice Processing

• Review and verify invoices for accuracy, proper approvals, and correct coding to cost centers or jobs.

• Match invoices with purchase orders and receipts to ensure accuracy.

• Enter invoices into the accounting system for payment processing.

Payment Processing

• Schedule and prepare payments, including checks, ACH transfers, and wire payments.

• Ensure timely payments to vendors and subcontractors to avoid late fees or penalties.

Expense Management

• Process employee expense reports, verifying compliance with company policies and proper documentation.

• Allocate charges accurately to the appropriate job or department.

Recordkeeping

• Maintain organized and accurate records of all accounts payable transactions.

• Reconcile vendor statements and address any discrepancies promptly.

Credit Card Reconciliation

• Receive and organize all receipts associated with company credit card transactions.

• Verify charges are legitimate and comply with company policies.

• Ensure all transactions are categorized to the correct general ledger (GL) account.

Vendor Relations

• Communicate with vendors and subcontractors to resolve payment issues or disputes.

• Set up and maintain vendor accounts in the accounting system.

Compliance and Reporting

• Prepare reports on accounts payable aging, cash flow, and job cost allocations as requested.

• Ensure compliance with tax regulations, including obtaining W-9s and preparing 1099s for subcontractors.

Construction-Specific Tasks

• Track and collect lien waivers before releasing final payments to subcontractors.

• Monitor job costs and allocate expenses to specific construction projects or phases.

• Assist in preparing documentation for audits related to construction projects.

Collaboration

• Work closely with project managers, procurement teams, and the accounting department to ensure accurate financial tracking and job costing.

System Management

• Use construction accounting software (e.g., Sage, Procore, QuickBooks) to manage accounts payable processes efficiently.

• Assist in implementing or optimizing systems to improve workflow and accuracy.

Ad Hoc Duties

• Support month-end and year-end closing processes.

• Assist with budget preparation and monitoring.

Key Qualifications:

• Previous experience as an Accounts Payable Clerk, preferably in the construction industry.

• Familiarity with construction-related documentation (e.g., contracts, purchase orders, lien waivers).

• Proficiency in accounting software and Microsoft Excel.

• Strong attention to detail and organizational skills.

• Knowledge of accounting principles, particularly job costing.

• Excellent communication and problem-solving skills.

• Ability to manage confidential information with discretion.

Benefits:

• Competitive salary based on experience.

• Comprehensive health, dental, and vision insurance.

• Paid time off and holidays.

• Opportunities for professional growth and development.

How to Apply:
If you are detail-oriented, thrive in a fast-paced environment, and are excited to contribute to ACCI’s success, we would love to hear from you! Please submit your resume and a brief cover letter detailing your experience and why you’re the perfect fit for this role.

Email: marlenek@accicable.com
Subject Line: Accounts Payable Clerk Application - [Your Name]