What are the responsibilities and job description for the Accountant position at Advanced Circuits?
Job Description
- Specific Job Duties:
- Performs general cost accounting and other related duties in the accounting department.
- Prepares periodic (monthly) balance sheets reconciliations of all accounts.
- Maintains the general ledger.
- Sets up Sales Orders, purchase orders, codes invoices, sets up new accounts, reconciles accounts, and closes the monthly books.
- Reconciles bank accounts at least monthly, verifies deposits, and addresses inquiries from banks.
- Reconciles customer accounts and manages accounts receivable collections.
- Verifies payment of invoices associated with accounts payable and ensures payments are charged to the appropriate accounts.
- Provides outside auditors with assistance; gathers necessary account information and documents to perform annual audit.
- Files required tax forms with federal, state, and local government agencies.
- As appropriate, coordinates with software vendor to maintain accounting software system; recommends updates to enhance the accounting software.
- Update daily accounting and business files, save bills that come in via email.
- Reconcile credit card settlements and online payments
- Route all invoices for approval. Ensure account coding is accurate and all invoices are entered into AP on a timely basis.
- Post and apply all checks on property and keep an accurate check log.
- Verify that purchasing procedures are followed to include review and audit of purchase order price compared to invoice price & purchase order quantity is accurate as compared to quantity received.
- Manage Accounts Receivable billing and collections to include creating sales invoices, issuing credit memo, applying credits, and maintaining accuracy of all AR accounts.
- Manage Aged AR to less than Net 45 Days Outstanding on average, dependent upon customer terms.
- Required to use the phone and speak with customers and vendors
- Set up new customer and vendor accounts with full information, for tax (1099) compliance
- Respond to all vendor inquiries and reconcile vendor statements to ensure the Accounting department receives all inquiries & statements.
- Scan mailed invoices, customer checks and post accordingly.
- Sort and distribute incoming mail as assigned
- Ship products to customers, using Shopify and Carrier websites
- Prepare weekly aged payables cash request
- Process Bill Pays, ACH and Wire Payments to vendors.
- 1099 maintenance as assigned
- Reconcile vendor statements, research and correct discrepancies of assigned vendors
- Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
- Comply with Company’ Accounting financial policies and procedures.
- Provide Information regarding analysis of financials as requested.
- Responsible for Year End (1099s, stale checks, clean AP & AR reports)
- Responsible for monthly upkeep in bill.com, clearing out bills paid outside of the app
- Other and all duties, projects, and tasks as assigned by employee’s manager.
- 1-5 years in accounting
- Extensive knowledge of general financial accounting, cost accounting and inventory.
- Understanding of and ability to adhere to generally accepted accounting principles.
- Highly proficient with accounting software.
- Excellent organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Ability to perform mathematical computations
- Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skill, data analysis and multi-tasking skills
- Bachelor’s degree in accounting or related field preferred.
- Strong communication skills
- Well-organized and ability to multitask
- Demonstrable coordination skills/Ability to navigate working groups and coordinate and collaborate
- Ability to tie objectives to actions
- Ability to build plans and execute with some autonomy
- Results-driven
- Proficient skills and knowledge of Microsoft Office products, including advanced Excel.
- Experience with QuickBooks and Bill.com and the ability to learn new software as needed.
- Excellent interpersonal skills and the ability to interact with others and work in a professional team environment
- Entrepreneurial spirit, willing to help with tasks business wide.
- Understands and follows safety and security procedures
- Practices preventative safety procedures as set forth by the company
- Reports all accidents and incidents immediately to Management
- Uses only equipment trained to use and operates all equipment in a safe manner
- Reports all potential high-risk areas and safety concerns to the Safety Manager
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 30 pounds at times.
