Project Administrator

Advanced Control Corporation, the leader in the Building Control, Security and CCTV Systems Integration industry in Florida is seeking an experienced Design Engineer.

ADVANCED offers a great professional environment and represents the best manufacturer of building control and card access systems in the business, Schneider Electric.

Our pay and benefit package includes:

· Excellent Salary

· Employee health insurance benefits.

· Great vacation and holiday benefits.

· 401K plan

Overview

We are seeking a detail-oriented and organized Project Administrator to join our team. In this role, you will be responsible for supporting project management activities, ensuring that all tasks are completed efficiently and on schedule. The ideal candidate will possess strong time management skills and a solid background in administrative functions, contributing to the overall success of our projects.

Project Administration:

1. Works on a wide variety of Project administrative tasks as established with Supervisor and Project Manager at the onset of assigned Project(s), incorporating standardized procedures developed to create a consistent, uniform appearance for all Company documents. Tasks may vary from Project to Project, but utilize the same standardized procedures.

2. Tracks all significant information such as, Updates, Meeting Minutes, Document Transmittals, Drawing Logs, Submittal/Shop Drawing Logs, Request for Information Logs, Change Order Logs, etc.

3. Initiates orders for vendor parts, selecting the best pricing and most efficient parts.

4. Prepares Owner Contracts, Subcontracts, Owner Change Orders, Change Directives, and Work Orders for review and action. Maintains logs, prepares Change Orders to Owner, Subcontractors, and Vendors, as required.

5. Reviews Subcontractor, Vendor or other invoices for prompt Project Management approval and payment.

6. Ensures timely and accurate logging, distribution and filing of all correspondence and/or other pertinent documents.

7. Assists in the preparation and maintenance of various essential monthly reports, logs, and schedules; i.e., Bid Package Log, Subcontractor Status Report, Contract and Change Order Log, Potential Change Order Log, and Cost Transaction Report for the purpose of preparing an accurate and up-to-date Cost Projection Worksheet.

8. Maintains assigned Project site office; i.e., Project files, office equipment, office supplies, insurance and/or other requirements in accordance with established procedures.

9. Assists with the Agenda and may attend Subcontractor progress meetings; documents meeting and distributes Minutes to all attendees.

10. Assists with the Agenda and may attend Project Team meetings with Owner Representatives, Architects, Engineers, Project Superintendent and stakeholders to assist in the distribution of project reports and logs.

11. Assists with compiling all final close-out documents and forwards to Owner; i.e., final punch list, as-built drawings, operation & maintenance manuals, training sessions, warranties, final releases, etc.

Financial Accountabilities: Assists in the formulation of Project specific financial plans that enable accurate projection of Project cost and profitability.

Individual Interface: Interfaces with internal and external stakeholders of the Project and Company. Acts professionally, uses good judgment and diplomacy at all times. Projects an awareness of all current activity of the Project and a willingness to assist whenever possible.

Managerial Responsibilities: Assists in the Project Coordination with other Project Team members; i.e., Supervisor, Project Managers, Project Engineers, Superintendents, etc. Works with the Project Team as necessary to ensure a balanced Management approach for the project.

Education/Experience:

· College/University degree; or construction related experience and/or training; or equivalent combination of education and experience.

· Good command of oral and written English language and computer skills and the capability to write routine reports and correspondence.

· Ability to read and interpret various construction related documents such as Bid Comparisons, Shop Drawing Logs, Owner and Subcontractor Contracts and Change Orders, Invoices, Requisitions, Safety Rules, Operating and Maintenance Instructions, and Project Administration Manuals.

Advanced Control is an equal opportunity employer, a drug free workplace and E-verify compliant.

Job Type: Full-time

Pay: $30.00 - $46.15 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

Salary : $30 - $46