What are the responsibilities and job description for the Branch Administrative Specialist position at Advanced Exterior Systems?
Advanced Exterior Systems has an exciting opportunity for a Branch Administrative Specialist!
Position Summary: This position is primarily responsible for managing all general office duties. The position requires a great deal of discretion as responsibilities include confidentiality of contracts, pays and revenue to the branch. Must be able to multitask, answer phones, send emails, and respond to needs of the office all at the same time.
Essential Duties & Responsibilities:
- Manage the branch-level HR issues relative to benefits, employee relations issues, general field questions, etc.
- Responsible for establishing all human resource records and assuring that they are in compliance with government regulations
- Generate Certified Payroll Reports for all federal jobs
- Responsible for ensuring subcontractor payments, obtaining lien waivers
- Investigate issues and problems relative to subcontractors and employees that affect the operation of the Branch
- Assist with Accounts Payable
- Billings
- Assist with office events as needed (team building, leadership meetings, holiday party)
- Other duties as required
Requirements/ Experience:
- Education/Experience: Minimum HS degree, prefer additional education or equivalent experience particularly in an accounting background
- Strong interpersonal and communication skills
- Proficient with Microsoft Suite
- Notary
- Must understand Apple products set up and utilize iPads, help office staff with iPhone issues
- Must understand HR and Benefit related topics
- Bi-lingual is a plus
Benefits:
- Paid Time Off (PTO)
- Retirement Plans
- 401K Savings Plan
- Employee Stock Ownership Plan (ESOP)
- Health Plan
- Dental Plan
- Vision Plan
- Flexible Expending Account for healthcare
- Long and Short Term Disability
- Life Insurance
- Advancement and growth opportunities
- Performance bonuses (Incentive program)
100% Employee Owned
As an employee-owned company, we are passionate and dedicated to working like owners and as a team to enhance the success of the company. We are proud to be able to share in the benefits of our success through our ESOP program.
We must ensure that no applicant for employment or employee of the EEOC is denied equal opportunity because of race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history or genetic information, political affiliation, military service, or other non-merit based factors. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, training, and career development programs.
Military Friendly Employer
We value the knowledge, skills and abilities you acquired in the military. Whether you are an active serve member transitioning or a military spouse, we want you to consider a rewarding career.
