What are the responsibilities and job description for the Construction AdministratorCoordinator position at Advanced Facility Solutions LLC?
Benefits : 401(k) matching
Competitive salary
Dental insurance
Health insurance
Opportunity for advancement
Paid time off
Training & development
Job Summary
We are currently seeking a Construction Administrator / Coordinator with experience in various Commercial Construction types including new construction, retail & office fit outs, renovation, and remodels. If you have a strong background in coordinating projects and ensuring their successful completion, we would love to hear from you. Join our team and be part of our dynamic construction projects.
Responsibilities
Coordinate and effectively communicate with trade contractors and suppliers to ensure project progress
Manage appointments and maintain a detailed calendar of events
Organize meetings, take precise minutes, and assist with writing emails, memos, contracts, change orders, and AIA documents
Contribute to the production of company reports to support decision-making processes
Maintain an efficient electronic filing system for easy document retrieval
Develop, update, and uphold essential office procedures to streamline operations
Track budget and costs, overseeing purchasing of materials, conducting scope reviews, and analyzing project requirements
Manage submittals, invoicing, construction documentation, and set up supplier accounts
Handle a significant volume of phone communications including cold calls and follow-ups to support project demands
Qualifications
Proven experience in construction administration within a variety of trades including carpentry, flooring, drywall, millwork, paint, plumbing, electrical, HVAC, sprinkler systems, site civil work, concrete, masonry, and steel
Previous role as a Construction Administrator / Coordinator or related position in the construction industry
Proficiency in operating standard office equipment such as printers and fax machines
Advanced computer skills with expertise in Microsoft Word, Outlook, PowerPoint, Adobe Editor, and MS Project
Exceptional organizational abilities with strong time management skills to effectively prioritize multiple projects
