Accounting Administrative Assistant

Purpose:

The Accounting Administrative Assistant provides support to the accounting and finance department by handling administrative tasks, assisting with financial recordkeeping, and ensuring the smooth operation of day-to-day accounting functions. This role helps maintain accurate financial data, supports reporting, and improves efficiency in the department.

Responsibilities:

General Accounting Support – Assists with processing accounts payable and receivable transactions, including data entry and verification, prepares and sends invoices, follows up on outstanding payments, and maintains payment records. Reconciles bank statements and assists in resolving discrepancies.

Administrative & Clerical Tasks – Organizes and maintains financial records, ensures proper filing and documentation, prepares and distributes financial reports, spreadsheets, and presentations as needed, handles incoming and outgoing correspondence related to financial matters to include invoices, statements, collection efforts, etc.

Payroll & Expense Management – Assists in payroll processing by verifying timekeeping records and updating information to ensure a smooth payroll process, follows up on employee expense reports, ensures proper documentation.

Compliance & Reporting – Supports the preparation of financial statements and regulatory filings, assists in gathering documentation for audits and compliance reviews, ensures confidentiality and accuracy in handling sensitive financial information.

Office & Departmental Support – Coordinates meetings, schedules appointments, and assists in internal communication within the accounting and finance department, maintains office supplies and orders necessary materials for accounting operations, provides general administrative support to accounting and finance team members as needed.

Other – Other duties, roles and responsibilities as assigned.

Knowledge & Skills:

Basic understanding of accounting principles and financial transactions.

Proficiency in Microsoft Excel, Word, and accounting software (e.g., QuickBooks, NetSuite or similar).

Strong organizational skills with attention to detail.

An ability to handle confidential information with integrity.

Excellent communication and interpersonal skills with a pleasant disposition.

Strong time management and multitasking abilities.

Physical Requirements:

Ability to sit for extended periods at a desk and use a computer. Minimal physical exertion is required.

Capacity to lift, carry or transport materials and equipment thirty (30) pounds or more.

Qualifications:

Associate’s degree in Accounting, Business Administration, or a related field.

1 – 2 years of experience in an administrative or accounting support role.

Experience with financial data entry and recordkeeping.

Familiarity with payroll processing and expenses management is a plus.

Experience working in industrial or manufacturing environments a plus.

Why This Role?

The Accounting Administrative Assistant plays a critical role in ensuring that the accounting and finance department functions efficiently and accurately. This position provides a unique blend of administrative and financial experience, making it an excellent opportunity for someone looking to build a career in accounting while gaining hands-on experience in financial operations.

Equal Employment Opportunity Statement

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability, or any other characteristic protected by law.

If you are detail-oriented and ready to contribute to a dynamic team, we invite you to apply for the Accounting Assistant position at Advanced Industrial Services today!

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• York, PA 17406 (Required)

Ability to Relocate:

• York, PA 17406: Relocate before starting work (Required)

Work Location: In person

Salary : $18 - $22