What are the responsibilities and job description for the Front Desk Administrative Assistant position at Advanced Integrated Technologies?
AIT, LLC is seeking a Front Desk Administrative Assistant. The ideal candidate will play a vital role in the day-to-day operations by providing essential support to the staff in addition to outstanding service to our customers and vendors. Starting salary of $15/hour, commensurate with experience.
Responsibilities
- Manage the front desk/reception area and direct visitors.
- Answer phones and route calls
- Manage President’s schedule/calendar; prepare agendas and other information/documents
- Responsible for ordering all office supplies, create purchase orders, and inventory existing supplies to ensure adequate stock
- Schedule conference room meetings
- Make copies, fax documents, utilize Excel, and complete day to day tasks for various departments
- Review and distribute mail appropriately
- Manage the FedEx processing
- Schedule and coordinate logistical details for teleconference/ video conference meetings, as well as all details relating in-person team meetings
- Secure the main office at the end of the shift
- Complete other duties and special projects as assigned
Qualifications
- Bilingual proficiency in English and Spanish a plus
- Administrative support experience of 1-2 years required
- Microsoft Office experience, particularly Outlook, Excel, and PowerPoint
- Great organizational skills and attention to detail
Job Types: Full-time, Temp-to-hire
Pay: From $15.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $15
