Executive Assistant to the Chief Operating Officer (COO)

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Chief Operating Officer (COO). The ideal candidate will be a self-starter with the ability to manage multiple tasks, anticipate the needs of the COO, and maintain confidentiality and professionalism in all aspects of the role. This position is crucial to ensuring the smooth and efficient operation of the COO’s office and helping to drive the company's operational goals forward.

Key Responsibilities:

• Administrative Support:
• Manage the COO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize materials for meetings, including presentations, reports, and agendas.
• Handle incoming communications (emails, phone calls) and respond as needed or redirect to the appropriate party.
• Prioritize and manage daily administrative tasks, ensuring deadlines are met and tasks are completed effectively.

• Project Management:
• Assist in tracking and managing various operational projects, ensuring timely delivery and progress updates.
• Coordinate cross-functional teams and facilitate the flow of information and resources between departments.
• Provide support in gathering data, preparing reports, and performing analysis to assist the COO in decision-making.

• Communication:
• Serve as a liaison between the COO and internal/external stakeholders, ensuring clear and professional communication.
• Prepare and edit correspondence, presentations, and other documents as needed.
• Maintain a high level of confidentiality when dealing with sensitive information.

• Event Coordination:
• Organize internal and external meetings, conferences, and special events as required by the COO.
• Coordinate logistics, including travel, accommodations, and on-site arrangements.
• Ensure all events run smoothly and meet the COO’s expectations.

• Operational Support:
• Assist the COO in tracking performance metrics and key operational initiatives.
• Monitor action items from meetings, ensuring follow-ups and deadlines are met.
• Assist in preparing internal communications and managing department-wide initiatives.

Qualifications:

• Education: Bachelor’s degree in Business Administration, Management, or related field (preferred).
• Experience: 3 years of experience as an executive assistant, administrative assistant, or in a similar role supporting C-suite executives, preferably in operations.
• Skills:
• Exceptional organizational and time-management skills, with the ability to handle multiple tasks simultaneously.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management tools.
• High level of discretion and confidentiality.
• Ability to work independently, take initiative, and anticipate the needs of the COO.
• Strong problem-solving skills and attention to detail.

Additional Requirements:

• Ability to work under pressure and in a fast-paced environment.
• Flexibility and adaptability in handling a variety of tasks.
• Strong interpersonal skills and the ability to work well with all levels of the organization.

Benefits:

• Competitive salary and benefits package.
• Opportunity for professional development and growth.
• Dynamic and collaborative work environment.

How to Apply:

Interested candidates should submit their resume and a cover letter detailing their qualifications and interest in the Executive Assistant to the Chief Operating Officer (COO) role to jobs@advancedplastic.com. Please include the job title and your name in the subject line.

Resumes and cover letters can also be mailed to:

Advanced Plastic

Attn: Executive Assistant to the Chief Operating Officer (COO)

3725 W. Lunt Ave

Lincolnwood, IL 60712

We look forward to reviewing your application!