Receptionist/Office Assistant

Job Summary

We are seeking a highly organized and professional Receptionist/Assistant to join our team. The ideal candidate will serve as the first point of contact for clients and visitors, providing exceptional customer service while managing various administrative tasks. This role requires excellent communication skills, attention to detail, and the ability to multitask effectively.

Responsibilities

• Greet and assist clients and visitors in a friendly and professional manner.
• Manage incoming calls, emails, and correspondence with appropriate business etiquette.
• Perform data entry tasks accurately and efficiently.
• Handle clerical duties including filing, scanning, and organizing documents.
• Utilize QuickBooks Online for accounting processes such as accounts payable, accounts receivable, payroll, and payroll tax processing.
• Assist with personal assistant tasks as needed to support management.
• Maintain a clean and organized front desk/office area.
• Ensure confidentiality of sensitive information in accordance with company policies.
• Collaborate with team members to ensure smooth office operations.

Requirements

• Experience as a receptionist or in a similar administrative role is preferred.
• Strong computer literacy skills, including proficiency in word and spreadsheet applications.
• Excellent time management skills with the ability to prioritize tasks effectively.
• Strong attention to detail and accuracy in data entry tasks.
• Exceptional interpersonal skills with a focus on customer service.
• Ability to work independently as well as part of a team.
• Some familiarity with construction trades, especially plumbing, would be helpful, but is not required.

Job Types: Full-time, Part-time

Pay: $16.00 - $18.00 per hour

Expected hours: 20 – 40 per week

Benefits:

• Flexible schedule
• Paid time off
• Retirement plan

Schedule:

• 4 hour shift
• 8 hour shift

Work Location: In person

Salary : $16 - $18