What are the responsibilities and job description for the Executive Assistant 2 with Security Clearance position at Advanced Software Design?
WORK SHIFT : 7AM-4 : 30PM M-TH, 7AM-3 : 30PM working Friday
TRAVEL : Up to 10%, Mostly up to Palmdale via Northrop Private Jet Description : Be the Administrative Assistance for the Director of Supply Chain for the F-35 Responsibilities : Key responsibilities include performance of all administrative and support functions for the director and other PM leaders inside the program area. The job will involve coordination among multiple functional organizations located across multiple campus locations and time zones.
- Proactively manage calendars for assigned staff. Prioritize and schedule meetings, handle quick turn requests, monitor and act upon upcoming needs, and resolve frequent schedule conflicts
- Support reporting and presentation requirements. Collect and summarize data, prepare draft documents, plan and schedule reviews, and facilitate complete and timely submissions
- Make domestic and international travel arrangements and process expense reports in a timely manner for assigned staff
- Attend staff meetings, publish agendas and follow-up on action items
- Arrange and execute support for a variety of internal and external on-site meetings, including conference room reservations and catering
- Respond to a wide variety of employee requests, provide direct support and / or resource referrals as appropriate
- Manage and / or support special projects as assigned
- Provide back-up support for other administrative staff as needed
- Greet employees and visitors in a courteous and friendly manner
- Check visitor identification, issue visitor badges, and record visitors’ arrival and departures times
- Receive, sort, and deliver incoming mail; facilitate outgoing mailings and the shipping of business items Based on the job description what does a typical day look like? We use 10 million parts a year. Thus, the Supply Chain Footprint is humongous. The candidate will be required to act as the single POC for scheduling the Director’s calendar to enable them to succeed in the day to day activities. Basic Qualifications :
- High School diploma / GED with at least 2 years’ experience as an administrative assistant or similar
- Proficient in MS Office Suite (Word, Excel, Outlook and PowerPoint)
- Strong interpersonal, communication and organizational skills
- Ability to obtain and maintain a DoD secret security clearance Preferred Qualifications :
- Proficiency in business and travel expense system (Concur, Edge, or similar) with complex, frequently changing travel
- Experience in planning, coordinating and overseeing catering for corporate meetings
- Strong proofreading and document preparation skills
