Administrative Assistant

Job Summary
The Administrative Coordinator to manage the case flow, assist with staff and handle duties for upper management. S/he is an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The Administrative Coordinator is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.

Role and Responsibilities

• Greet Visitors and callers, route and resolve information requests.
• Answer incoming calls and assume other receptionist duties when needed.
• Respond to questions and request for information
• Schedule appointments and meetings.
• Manage workflow by assigning tasks to other administrative employees daily, ensuring that deadlines are met and work is completed correctly. Send and process Invoices at end of service.
• Generate Memos, emails, and reports when appropriate.
• Coordinate space and office organization' maintaining paper and electronic files. ensure documents are scanned and filled into appropriate folders in a timely manner. Maintain office supplies by checking inventory and order items.

Qualifications and Skills

• Detail oriented and comfortable working in a fast paced office environment
• Exceptional communication skills
• Superior organization skills and dedication to completing projects in timely manner
• Proficiency in computer literacy, including Microsoft Office Suite (Word, Excel, PowerPoint).
• Fluency in Spanish is a plus for effective communication with diverse clientele
• Bachelor's Degree a plus but not required.

We encourage candidates who meet these qualifications to apply for this rewarding opportunity to contribute to our team’s success while developing their professional skills in a dynamic environment.

Job Type: Part-time

Pay: $15.00 - $20.00 per hour

Expected hours: 20 – 40 per week

Schedule:

• 4 hour shift
• 8 hour shift

Language:

• Spanish and English (Preferred)

Ability to Commute:

• Houston, TX 77025 (Required)

Ability to Relocate:

• Houston, TX 77025: Relocate before starting work (Required)

Work Location: In person

Salary : $15 - $20