What are the responsibilities and job description for the Bookkeeping, Payroll & Office Administration position at Advantage Group?
Company Description
Advantage Group is a retained search firm based out of the San Francisco Bay Area specializing in senior and executive level placements with stable and rapidly growing clients nationally.
We have established deep relationships, some lasting over 20 years, with real decision makers.
We offer long term opportunities along with a real understanding of the companies that we represent.
We will provide insight and information ensuring that you are making the right decision about the right opportunity for you. We are as committed to and passionate about your success as we are about the companies that we represent.
Job Description
Full-Time--Long Term,
An immediate long term need for an Office Administration/Accounting professional, with experience in the Construction industry. This position will be located in San Francisco California with a stable and established company. This is a Full-time onsite position: 5 days per week Monday through Friday.
Overview and Responsibilities:
- Responsible for all administrative functions in an office setting for an established construction firm.
- Client phone support
- Manage Personnel Records
- Manage Timekeeping for Payroll
- Run Bi-Weekly Payroll
- Prepare and enter daily cash receipts including check, ACH and wires
- Print and mail credit memos
- Print and mail daily invoices and monthly account statements
- Maintain file archive of sales orders, credit memos and check deposits
- Process new credit applications, request trade references and D&B reports
- Coordinate with managers in regards to the status of credit applications
- Organize and maintain completed customer credit files in our database as well as hard copy files
- AP/AR and Billing Functions
- Assist with general accounting including bookkeeping, reconciliation and data entry
- Work on special projects as directed and perform other tasks as needed
- Will be working cross-functionally as part of a closely knit team.
Qualifications
- Prior recent experience in a related role with a company in the Construction Industry.
- Experience in a union environment
- Minimum of 3 years of AP/AR, Credit and/or General Accounting
- Experience with Union Payroll, Timekeeping and payroll systems
- Must have solid computer skills with working knowledge of Excel & MS word & Outlook and complex accounting software (Sage/Timberline preferred)
- Excellent written and oral communication skills
- Strong organizational skills and attention to detail
- Must be capable of handling multiple responsibilities concurrently
- Bachelor's degree in Finance, Accounting or related field is preferred.
Additional Information
The company offers an excellent array of benefits and real long term stability.
