What are the responsibilities and job description for the Office Administrator with QuickBooks Expertise and Sales Support position at Advantage Marketing Solutions?
Job Description
Job Title: Office Administrator with QuickBooks Expertise and Sales Support
Location: Plymouth, MI
Employment Type: Part-time (M-Th)
About Us: Advantage Marketing Solutions is a dynamic, growing marketing company specializing in helping small and medium-sized businesses reach their goals through effective digital marketing. We’re looking for a highly organized and motivated Office Administrator to join our team.
Job Description: The Office Administrator will play a crucial role in ensuring smooth daily operations, handling a variety of administrative and financial tasks, and contributing to our sales initiatives. We are seeking someone with a strong background in office administration, QuickBooks proficiency, and a keen interest in sales, with the opportunity to earn commissions.
Key Responsibilities:
Job Title: Office Administrator with QuickBooks Expertise and Sales Support
Location: Plymouth, MI
Employment Type: Part-time (M-Th)
About Us: Advantage Marketing Solutions is a dynamic, growing marketing company specializing in helping small and medium-sized businesses reach their goals through effective digital marketing. We’re looking for a highly organized and motivated Office Administrator to join our team.
Job Description: The Office Administrator will play a crucial role in ensuring smooth daily operations, handling a variety of administrative and financial tasks, and contributing to our sales initiatives. We are seeking someone with a strong background in office administration, QuickBooks proficiency, and a keen interest in sales, with the opportunity to earn commissions.
Key Responsibilities:
- Office Operations:
- Oversee day-to-day office activities, including managing supplies, coordinating schedules, and ensuring a well-organized workspace.
- Maintain office equipment and arrange for repairs as needed.
- Organize and manage company records, both digital and physical, ensuring compliance with retention policies.
- Coordinate meetings and events, including preparing materials, booking venues, and managing RSVPs.
- Financial Support:
- Handle bookkeeping tasks, including accounts payable/receivable, invoicing, payroll time reports, and reporting using QuickBooks.
- Reconcile bank and credit card statements monthly.
- Prepare financial reports for management, including profit and loss statements and budget analysis.
- Assist in budget planning and expense tracking.
- Client Interaction:
- Act as a liaison between clients and team members to ensure excellent customer service and project follow-up.
- Address client inquiries promptly and professionally, maintaining a high level of customer satisfaction.
- Update and manage client accounts and records.
- Sales Assistance:
- Support sales initiatives by managing leads and following up with prospects.
- Track sales data and provide regular updates to the sales team.
- Potentially earn commissions through sales contributions.
- Administrative Duties:
- Perform general administrative duties such as data entry, document management, and handling phone/email communications.
- Prepare and distribute internal communications, such as memos and announcements.
- Perform other duties as assigned to support the team and organizational goals.
- Technical Skills:
- Proficiency in QuickBooks for managing financial tasks.
- Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, Outlook), Adobe PDF, and internet use.
- Sales Interest:
- Interest in sales with a desire to contribute to business growth and earn commissions.
- Ability to understand marketing and sales processes to better support initiatives.
- Communication Skills:
- Exceptional verbal and written communication skills to interact professionally with clients, vendors, and team members.
- Strong interpersonal skills with the ability to build and maintain relationships.
- Organizational Skills:
- Highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.
- Strong time-management skills with the ability to prioritize tasks effectively.
- Bachelor’s degree in Business Administration, Marketing, or related field (preferred but not required).
- Previous experience in a similar role, ideally within a small business environment.
- Familiarity with digital marketing tools and processes is a plus.
- Self-motivated and able to work independently with a proactive approach to problem-solving.
- Competitive base salary with commission potential.
- Flexible work environment.
- Opportunities for growth within a supportive team.