What are the responsibilities and job description for the Freight Billing Specialist position at ADVANTAGE MEDIA SERVICES LLC?
Job Details
Description
Do you want to work for a company that cares for and values its employees? Do you want to be part of a company that wants to make a difference in the world? AMS Fulfillment is a B Corporation that gives back to employees and their communities. B Corp companies don’t just strive for being great, they inspire greatness – and that starts with our employees.
AMS is seeking a Freight Billing Specialist with a minimum of 5 years of experience in Billing/accounting. Fulfillment or 3PL experience a plus. The successful candidate must be detail oriented, have superior knowledge of Excel (testing required), QuickBooks/related accounting system and the ability to work in a fast-paced dynamic team environment. The Freight Billing specialist will provide a positive role model for all employees, in a manner consistent with the company’s mission statement, vision, and values.
SUMMARY: The Freight Billing Specialist is primarily responsible for preparing, issuing, and processing invoices and credit memos as well as issuing monthly statements and keeping customer files updated with current contact information. Taking a Leadership role, along with the Corporate Billing Director, in developing and implementing new processes to streamline and improve billing. Assisting with special projects as requested.
DUTIES:
- Provide a positive leadership role model for all employees, in a manner consistent with the company’s mission statement, vision, and values.
- Attention to details, processes, and procedures are mandatory.
- Reconcile/audit carrier freight files to ensure billable items have been invoiced.
- Assist the Corporate Billing Director by performing periodic audits of other invoices as required.
- Update the customer master file with current contact information.
- Use Excel billing worksheets to download client information.
- Timely creation of invoices in QuickBooks using the reconciled information in the billing spreadsheet.
- Reconcile all freight costs against revenue to ensure proper margins have been billed.
- Work directly with Client Services Account Managers to review invoices.
- Work directly with the Logistics Department to assist with client audits.
- Assist in creating and modifying billing templates.
- Review invoices with management
- Send client approved invoices and invoice back-up worksheets to clients.
- Work with Client Services to research freight disputes
- Follow-up with written and oral communication with clients regarding billing questions, concerns, and payments
- Monitor freight deposits against monthly trends, issuing deposit invoices, as necessary.
- Train new staff as required.
- Other tasks and projects as assigned.
Qualifications
- Minimum 5 years of experience in billing/accounting
- Skilled in analyzing large data files.
- Advanced Excel Skills (testing required)
- QuickBooks or related accounting system
- Detail oriented with strong multi-tasking skills.
- Strong organizational and problem-solving skills
- Excellent written and verbal communication skills
- Ability to learn quickly.
- High school diploma, AA/BA/BS in Accounting/Finance a plus
- Fulfillment/3PL experience a plus
The job posting highlights the most critical responsibilities and requirements of the job. It’s not all-inclusive. There may be additional duties, responsibilities and qualifications for this job.
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According to the Americans with Disabilities Act (ADA) and the California Fair Employment and Housing Act (FEHA), employees must be able to perform the “essential job functions with or without a reasonable accommodation.”
AMS Fulfillment will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.
Salary : $27 - $33
