What are the responsibilities and job description for the Executive Administrative Assistant position at Advent Services?
Job Description
Job Description
Salary :
- Recruiters please do NOT contact Advent Services
A leader in supporting clients in technically demanding industries, Advent's capabilities and services promote innovation & empower our partners to manage risk, protect the information, and achieve organizational objectives. We are proud of our ability to support mission-critical systems in every phase of their lifecycle to ensure our nations forces can accomplish their mission.
Position : Executive Administrative Assistant
Location : 4141 Petroleum Rd, Joint Base San Antonio Fort Sam Houston, TX.
Schedule : Work schedule is normally M-F 0730-1630.
Mandatory Qualifications :
The contractor must have an active Secret Security Clearance.
The contractor employee shall possess a minimum of a high school diploma.
The contractor employee shall have a minimum of ten (10) years of administrative expertise and shall be (within the last three (3) years) in an executive administrative support capacity, preferably in an Air Force environment.
The contractor employee shall be proficient in all standard Microsoft Office computer applications (Word, Excel, PowerPoint, Planner, Teams, and Outlook).
The contractor employee shall have the knowledge and ability to maintain sites in Share Point for the Division. The contractor employee shall also be able to resolve questions, consult, and track down information on Share Point.
The contractor employee shall possess at least 5 years of experience DoD STINFO policies and regulations.
The contractor employee shall possess at least 5 years of experience using the Defense Travel System in accordance with the Joint Travel Regulation.
The contractor employee shall possess extensive organizational skills and the ability to work independently.
Responsibilities :
The contractor employee responsibilities shall include serving as an advisor to the 711 HPW / RHD Division Chief, and reporting to the Chief on all administrative matters within the organization.
The contractor employee shall review, evaluate, analyze, and implement higher headquarter guidance in support of the organizational mission.
The contractor employee shall strategically and proactively manage data and update information retrieved from varied sources.
The contractor employee shall assist the Government in performing a variety of executive-level administrative tasks, in support of the day-to-day oversight and management of the 711 HPW / RHD Division, by maintaining files, spreadsheets and briefings, preparing various types of documentation, tracking Division suspenses, scheduling Division meetings, managing Front Office Group and Detachment 5 Command Section travel, and supporting meetings held by the Chief and / or Commander (with some requiring preparation of briefing materials, and taking notes / minutes from the meeting), and other within scope activities as required by the Chief and Detachment 5 Commander.
The contractor employee shall provide support and coordination for higher headquarters and locally mandated program reviews, lab management reviews as well as other locally hosted meetings to include coordinating DV visits.
The contractor employee shall provide data entry, retrieval and management support while helping program and technical staff. The contractor employee shall assist with 711 HPW / RHDs management and technical expertise support for Share Point.
The contractor employee shall type routine correspondence and reports using a personal computer, and operate office equipment such as a photocopier, fax machine, scanner. Ideally, the contractor should be familiar with the normal operations of Microsoft Teams and video teleconferencing equipment.
The contractor employee shall answer the telephone, screen callers, maintain schedules for the Division Chief and Detachment 5 Commander, and relay messages and greet visitors.
The contractor employee shall input personal planned leave into the office calendar each month prior to the leave taking place, for awareness purposes.
Advents benefits program includes comprehensive medical, dental and vision care, matching 401K, vacation time, sick time, life insurance, disability coverage, and other benefits that help provide financial protection for you and your family.
Advent is an Equal Opportunity Employer. Employment decisions are not based on race, color, religion, sex, national origin, disability status, genetics, protected veteran status, or any other characteristic protected by federal, state or local laws.
