Advent Talent Group is seeking an Executive Assistant for a thriving manufacturing client with locations in Coon Rapids and Brainerd, MN. This role offers the chance to work in a close-knit, growth-oriented culture that values community. You will provide high-level administrative support to the President and Executive Leadership team and your contributions will be essential to the daily operations of the Executive Office and the overall mission of the organization.
Overview :
- Direct Hire – Full time
- Compensation Range : $80,000 - $125,000
- Daily on-site presence in Coon Rapids, with monthly travel to Brainerd and quarterly off-site meetings.
- Typical business hours are Monday to Friday, 8 AM to 5 PM
Responsibilities :
Manage complex calendars, communications, and high-level appointments for the President and Executive Leadership Team, prioritizing and coordinating activities with meticulous attention to detailOrchestrate company meetings, corporate events, and executive travel arrangements, including comprehensive itinerary planning, logistics coordination, and on-site supportDevelop and manage strategic communications, including creating content for executive presentations, memos, and reports, while maintaining strict confidentialityProvide crucial support in Executive Leadership team meetings, including attendance, note-taking, follow-up actions, and information gathering from various departmentsManage financial aspects such as credit card reconciliations and expense reports for the Executive Leadership Team, ensuring accuracy and complianceSpearhead administrative efficiency initiatives, including organizing digital and physical files, streamlining processes, and researching solutions for operational challengesCollaborate with various departments, particularly marketing, to assist with trade shows and event planning, representing the executive office in cross-functional projectsQualifications :
5 years of executive assistant experience, preferably supporting C-level executives in a manufacturing settingWillingness to work on-site in Coon Rapids with periodic travel to other locations as requiredExceptional organizational, time management, and communication skills, with a high level of emotional intelligenceProficiency in MS Office Suite, with familiarity in EOS systems (Bloom Grow) considered a plusDemonstrated ability to maintain strict confidentiality, exercise sound judgment, and work independentlyProactive problem-solver with a flexible, adaptable approach and a positive, collaborative attitudeEligible employees will enjoy the following benefits :
Health Insurance401 (K) Savings PlanDental & Vision InsurancePTO & Paid HolidaysTuition ReimbursementTraining & DevelopmentEmployee EventsEmployee Referral BonusProfit SharingAdvent Talent Group is an Equal Opportunity Employer
Advent Talent Group is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
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Salary : $80,000 - $125,000
