What are the responsibilities and job description for the Executive Assistant II position at AdventHealth Orlando?
Location: 901 NORTH LAKE DESTINY ROAD, SUITE 400, Maitland, 32751
All the benefits and perks you need for you and your family: (Customizable
- Benefits from Day One
- Paid Days Off from Day One
- Student Loan Repayment Program
- Career Development
- Whole Person Wellbeing Resources
- Mental Health Resources and Support
- Pet Insurance*
Our promise to you:
Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.
Schedule: Full Time
Shift : Days, Monday - Friday 9am - 5pm (with flexibility)
The role you’ll contribute:
Position level is based on reporting structure (see “Reports To” above, referenced below as “Leader”).
Supports Leader(s) as direct executive assistant, with responsibilities including calendaring, travel arrangements, correspondence, and other administrative functions. Will professionally represent Leader as requested and in all associated responsibilities. Supports campus events such as Town hall meetings, recognition, engagement, holiday receptions, and others. Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.
The value you’ll bring to the team:
- Manages calendar for Leader(s), scheduling meetings and appointments, and coordinates travel arrangements including lodging, air/land, transportation, event registration, etc.
- Answers/screens incoming calls, taking messages and routing calls as appropriate. Retrieves voice messages as requested. Greets and assists visitors. Professionally represents Leader(s) and Advent Health in all communications and as requested at meetings, events, etc. Communicates effectively and appropriately based on visitor needs and age level.
- Provides administrative and secretarial support including opening and disbursing Leader’s incoming/outgoing mail; completing correspondence duties including composing and editing letters, memos and other correspondence; preparing expense reports, PAVs, and supply orders; preparing and updating presentations, spreadsheets, etc.; maintaining files and records, equipment, etc.
- Schedules and organizes meetings and events, both on- and off-site; orders provisions as appropriate, prepares agendas and takes/transcribes meeting minutes, distributing as appropriate.
- May assist with budget tracking, contracts, etc.
- May serve as committee member and/or lead/supervise various work teams including other administrative staff.
- May maintain division/department policies/procedures, contracts, etc.
- Will support Leader(s) administratively with special requests including research, projects, and other miscellaneous duties.
Minimum qualifications :
- Two years’ minimum experience as an administrative or executive assistant, secretary, or other higher level administrative/office support role, OR
- Two years of related business or other administrative experience
Preferred qualifications:
- Basic accounting, legal and/or contract administration knowledge
- AH/AHS Sunport system
- Associate’s degree in secretarial science or business, and two years’ executive office/secretarial work experience
- Event planning/coordination experience
- Certified Administrative Professional (CAP)
This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.
Category: Administrative
Organization: AdventHealth Orlando
Schedule: Full-time
Shift: 1 - Day
Req ID: 25012974
We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.
