Research Administrative Coordinator I

All the benefits and perks you need for you and your family:

• Benefits from Day One

• Paid Days Off from Day One

• Career Development

• Whole Person Wellbeing Resources

• Mental Health Resources and Support

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

Schedule: Full-Time

Shift : Day

Location: Orlando

• Located on a lush tropical campus, our flagship hospital, 1,368-bed AdventHealth Orlando

• We offer great benefits with immediate Health Insurance coverage

• Career growth and advancement potential

• Serves as the major tertiary facility for much of the Southeast, the Caribbean and South America

• AdventHealth Orlando houses one of the largest Emergency Departments and largest cardiac catheterization labs in the country

• We are already one of the busiest hospitals in the nation, providing service excellence to more than 32,000 inpatients and 125,000 outpatients each year

The role you’ll contribute:

The Research Administrative Coordinator I provides independent administrative and operational support to research departments and/or multiple Research Investigators and their associated research programs. The RAC I collaborates with interdisciplinary teams of AdventHealth, utilizing appropriate systems and platforms to maximize department efficiency. The RAC I organizes all department events, extending full service support to internal and external colleagues and guests as appropriate. The RAC I plays an active role in the grant application process, supporting application activities for department leadership and Research Investigators in coordination with the Office of Sponsored Programs. The RAC I works independently to manage projects, performing duties with excellence customer services with the AHRI team. The RAC I actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all

The value you’ll bring to the team:

• Collaborate daily with AHRI and AdventHealth teams, such as the Office of Sponsored Programs, Research Portfolio Management, Research Finance, Financial Shared Services, project or program subject matter experts.

• Support process improvement activities by adhering to quality standards and initiatives set by the department. Responsible for completing quality control checks and maintaining high attention to detail.

• Responsible for organization of department events and reconciliation of event expenses in coordination with Research Finance.

• Support department leadership and investigator(s) to host meetings, events, and seminars assisting with preparation of meeting materials, such as schedules, agendas, goals and presentations, as well as record and disseminate meeting minutes to attendees in a timely manner

• Coordinate logistics of meetings, events and seminars to include scheduling meeting rooms and facilities, arranging catering services as applicable, and securing A/V support and provide onsite day-of meeting logistic support and assist with technology set-up.

• Organize promotion of department meetings and events with AdventHealth Marketing team to publicize to AHRI and other AdventHealth departments and institutes

• Maintain calendar for the department and/or Investigator(s).

Qualifications

The expertise and experiences you’ll need to succeed:

• Four years of directly related administrative support experience, OR
• An equivalent combination of education, training and/or experience from which comparable knowledge, skills and abilities have been attained
• Ability to work independently under strict deadlines while managing multiple projects, as well as in a team environment
• Ability to be responsible, organized, and a problem solver
• Strong attention to detail, analytical, time management, organizational, communication, and interpersonal skills
• Professional proficiency in Microsoft Office, Adobe Acrobat and the ability to learn department-specific computer systems as needed
• Knowledge and understanding of grant proposals and procedures, including previous experience with budgets, financial spreadsheets, and reconciliation of grant spreadsheets

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.

Category: Research

Organization: AdventHealth Orlando

Schedule: Full-time

Shift: 1 - Day

Req ID: 25008140

We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.