Specialist, Human Resources

Position Purpose:

The HR Specialist is responsible for overseeing/assisting in the day-to-day delivery of Human Resources projects, programs, and strategies (communication, on-boarding, assimilation, talent management etc.). This position will have an opportunity to provide leadership on certain Human Resources projects with department or companywide impact. The HR Specialist performs responsibilities in the following functional areas: recruitment, onboarding, employee relations, performance management, policy implementation, and employment law compliance. Actions and decisions are subject to regular supervisory oversight.

Position Responsibilities:

Recruitment & Onboarding

• Manages the Recruitment Process from start to finish utilizing our HRIS (UKG: Universal Kronos Group).  This includes working with Practice Area leaders on Job Descriptions, posting Job Requisitions, posting to external sources & job sites
• Manages Communication with new hires including offer letters, background checks, and employee set-ups (e.g. new hire alerts, new hire gifts, laptop shipment & delivery logistics) 
• Ensures Pre-Boarding & Onboarding processes are followed: Welcome eMail with first-week schedule, New Hire Orientation, Career Pathing & training on 4A’s Expectations Framework, First Day Experience, First Month Essentials, and Goal Setting Guide

Employee Relations

• Help to develop and implement Ad-ID's Employee Engagement ideas and activities
• Manages moderately complex issues/needs, including conducting investigations, troubleshooting issues and providing recommendations and guidance to leaders and escalates as appropriate
• Coaches employees and mid-level leaders in assigned client groups on talent management feedback and performance management
• Proactively builds and maintains relationships and guides employees and managers through HR processes, tools, and initiatives

 Policies & Procedures

• Monitors and assists with the interpretation and implementation of Human Resources policies and procedures as needed
• Recommends enhancements and improvements to established processes in areas of expertise

Project Management

• Responsible for projects as needed 
• Work with the HR team on new ideas to improve cultural touchpoints, talent retention, etc

Administrative

• Responsible for Employee Benefits administration including Benefits enrollment & setup (currently integrated with our HRIS)
• All areas previously discussed regarding Onboarding
• Working with the Director of HR, ensuring employee files are accurately maintained
• Prepares appropriate documents to be processed for semi-monthly payroll (new hires, changes, increases, terminations, etc.)

 General Responsibilities:

• Collaborates with staff to understand the organization's goals and strategy related to staffing, recruiting, and retention.
• Helps to administer the administration of human resource programs including, but not limited to, compensation, benefits, and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; and training and development
• Identifies staffing and recruiting needs; develops and executes best hiring and talent management practices
• Oversees performance review process ensuring all managers are completing performance reviews in a timely manner, and processing related compensation changes as needed
• Monitors and ensures the organization’s compliance with federal, state, and local employment laws and regulations and recommended best practices; reviews and modifies policies and practices to maintain compliance