What are the responsibilities and job description for the Project Manager position at Advertising Vehicles Inc?
Description
Job Title: Project Manager
Reports to: Associate Director, Project Management
Department: Project Management
FLSA Status: Exempt
Company Overview: Advertising Vehicles is a nationwide, full-service fleet graphics company celebrating 20 years in business. We know vehicle graphics and we know advertising – a rare combination that gives us unique insight to the many optimal uses of fleet vehicles. Fleet managers and marketing teams rely on us to ensure every print detail and installation, whether it be 1 vehicle or 200, is best in class.
Job Summary:
The Project Manager is responsible for the planning, coordination, and execution of vinyl graphics installations for our fleet clients. This role will serve as the primary point of contact for clients, installation teams, and vendors, ensuring smooth communication, efficient scheduling, and successful project outcomes. Ideal candidates will have 1-3 years of project management experience and a passion for delivering exceptional client service.
Duties/Responsibilities:
- Manage small to medium-sized installation orders for local brands.
- Develop project timelines, set realistic milestones and assign resources to ensure installations are completed on schedule.
- Serve as the main point of contact for clients, providing updates, gathering requirements and ensuring client satisfaction throughout the project lifecycle.
- Track project expenses to ensure installations meet budgets.
- Review all installations to ensure quality standards are met and address any issues.
- Collaborate with sales teams, vendors, graphic designers, and installation teams to ensure all materials and resources are ready for each project.
- Negotiate with external vendors to identify the best project pricing.
- Foster strong, long-term working relationships with sub-contractors and clients.
- Identify potential risks and proactively address challenges to maintain project momentum.
- Maintain detailed records of projects using the company ERP system.
- Manage POs and vendor invoices in coordination with the finance team.
- Contribute to team effort by accomplishing related tasks as assigned.
- Meet company KPIs and weekly Scorecard metrics for projects.
Requirements
Required Skills/Abilities:
- Extremely organized.
- Proven ability to manage multiple projects simultaneously.
- Strong verbal and written communication skills.
- Strong organizational and problem-solving skills.
- Strong ability to task switch.
- Self-Starter.
- Ability to pivot and work in a fluid environment where schedules/work/plans can change very rapidly.
- Comfortable reaching out to other departments within the company to collaborate on best outcomes.
- Ability to identify the cause of issues and devise practical solutions that can be used department wide.
- Comfortable elevating risks to management.
- Enthusiastic, hardworking, and proactive.
- Customer service oriented.
- Company-wide success and growth mindset.
- Work smarter, not harder mindset.
Education and Experience:
- High School Diploma or equivalent required; Bachelor's degree or equivalent experience strongly preferred.
- 1-3 years of project management experience preferred.
- Experience in fleet vinyl installation industry or related field is highly desirable.
- Previous knowledge of fleet graphics/vinyl installation considered a plus.
- MS Office Suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint)
- Working knowledge of NetSuite experience considered a plus.
- Understanding of project management principles and best practices.
- Strong planning, organizational, and time management skills.
- Ability to quickly pivot in a fast-paced environment.
- Strong verbal and written communication skills
- Customer service oriented.
- Ability to work independently or in a team.
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer.
Why join our team?
At Advertising Vehicles, Inc. a subsidiary of EST03 Inc., we believe in rewarding talent and dedication with benefits that cater to your professional growth and personal well-being. Here is what you can look forward to:
- Dynamic Work Environment: Be part of an innovative team where your ideas and contributions are valued.
- Comprehensive Health Coverage: Access to health, dental, and vision plans to keep you and your family healthy.
- Financial Security: We offer short-term disability, long-term disability, voluntary accident insurance, voluntary critical Illness insurance, and voluntary life insurance to ensure you and your family are protected.
- Paid Time Off: Enjoy 120 hours of PTO, one (1) flexible holiday, 9 holidays, and 16 hours of community service.
- Retirement Plans: Secure your future with our 401(k) plan and company match.
- Community Service Hours: Take advantage of 16 hours of paid time each year to give back to causes you care about and make a difference in our community.
Disclaimer: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.