Surgical Material & Supply Liaison

It's More Than a Job, It's a Calling!

Position: Surgical Material & Supply Liaison

Location: Advocate Support Center

Full Time; 1st Shift

~Monday-Friday, 7am-3:30pm

Major Responsibilities:

• Maintains inventory systems for surgical services
  •     Works closely with the Purchasing and Receiving Department ensuring orders and deliveries.
  •     Collaborates with the purchasing department on supply acquisitions.
  •     Collaborates with purchasing to find alternative sources for back ordered items.
  •     Unpack and Transport of supplies to Surgery, GI, Pre/Post, and Anesthesia Work room.
  •     Follows up with vendors to ensure timely delivery.
  •     Collaborates with service line team leaders for consignment PAR levels based on patient volumes.
  •     May have to arrange for courier to urgently pick up or deliver surgical products.
• Maintains a clean, safe, and organized work environment.
  •     Maintains clean, neat work areas.
  •     Store and displays supplies so they are neat, accessible and easily identifiable.
  •     All paper work is organized and filed appropriately.
  •     Cleaning of equipment, and defrosting of bone freezer as necessary.
  •     Room rounding and maintenance of log book.
  •     Communication of all ECRI Management recalls.
  •     Broken equipment/repair maintenance.
  •     Copier equipment/printer maintenance.
  •     OR locker room management.
  •     )Cooling vests and lead apron management.
• Maintains tracks and reorders supplies utilizing both manual and computerized systems
  •     WorkDay ordering and processing for anesthesia, GI, Pre/Post, and OR supplies as needed.
  •     Surgi-track coordination.
  •     Process bill only (pre-IPM) and (post-IPM).
  •     Informs staff of new item, back orders and deletion of supplies.
  •     Maintains knowledge of new supplies.
  •     Ensures supplies are put away properly.
  •     Purchase order issuance for non-stock.
• Provides support to the Surgical Services Staff
  •     Collaborates with the Business Manager & OR Manager to obtain the most competitive capitol request quotes prior to placing orders.
  •     Partners with Surgical Team Leaders to maintain compliance with conforming products when evaluating new products.
  •     Demonstrates adaptability and flexibility for change.
  •     Demonstrates reliability for attendance and punctuality.
  •     Maintains proper PAR levels of stock in the Anesthesia Work Room, OR Sterile Supply, Pre/Post, and GI.
  •     Obtains supplies and Instrumentation for the staff as needed.
  •     Supports open communication; and actively participates in staff meetings.
  •      Collaborates with Sterile Processing in acquiring supplies as needed.
  •     Observes department and hospital policies, and regulatory requirements.
  •     May have to transport specimens to pathology.
• Participates in cost savings opportunities.
  •     Pursues cost savings opportunities.
  •     Utilizes the buying agreements in product selections.
  •     Participates in Value analysis team.
  •     Participates in QI efforts.
  •     Works with vendors in returning or exchanging overstock items.

Education/Experience Required:

• 3-5 years’ previous experience maintaining and ordering of supplies.
• Previous hospital experience preferred.
• HS Diploma or GED

Knowledge, Skills & Abilities Required:

• Good communication skills.
• Ability to follow directions.
• Computer experience.
• Working independently.
• Medical terminology.
• Current CPR.

Physical Requirements and Working Conditions:

• Ability to transport supplies and specimens to all areas of the hospital. Contact with blood/body fluids. TB test yearly. Hepatitis vaccine. Ability to respond quickly to emergent situations. Strength and dexterity to handle equipment.
• Heavy lifting up to 35 lbs.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.