What are the responsibilities and job description for the AP Manager position at Advocate Health?
Major Responsibilities
- Manage the processing of supplier invoices (Brainware/OnBase, 810 file integrations, 3-way match), travel expenses and corporate credit card charges through subordinates.
- Manage financial month-end close processes, supplier maintenance and W-9 documentation, year-end close process, annual 1099 reporting and annual internal audits.
- Responsible for compliance functions of the Accounts Payable department, ensure proper oversight and internal controls on timely and accurate disbursements/electronic payments.
- Recommend and institute changes/enhancements to procedures and processes which advance and improve the department’s functioning.
- Set and facilitate the achievement of department objectives. Recruit, train, and mentor AP team to enhance performance, development and work product. Establish and manage performance metrics for the department.
- Maintain regular communication with suppliers and key related internal departments, such as supply chain/procurement, operations, IT and accounting teams.
- Foster excellent customer service culture.
- Manage escalated issues and multiple high visibility priorities.
- Lead team on AP system conversion activities or other AP system-related projects. Recommend improvements to existing systems and implement processing efficiencies.
- Develop documentation and train team on new or modified procedures.
- Performs human resources responsibilities for staff which include interviewing and selection of new employees, promotions, staff development, performance evaluations, compensation changes, resolution of employee concerns, corrective actions, terminations, and overall employee morale.
- Develops and recommends operating and capital budgets and controls expenditures within approved budget objectives.
- Responsible for understanding and adhering to the organization's Code of Ethical Conduct and for ensuring that personal actions, and the actions of employees supervised, comply with the policies, regulations and laws applicable to the organization's business.
- None Required.
- Bachelor's Degree in Finance, or
- Bachelor's Degree in Business, or
- Bachelor's Degree in Accounting or related field.
- Typically requires 5 years of experience in Accounts Payable utilizing robust ERP systems such as Workday, Lawson or Peoplesoft. Includes 3 years of management experience in leading an accounts payable team.
- Strong collaboration skills.
- Strong system experience. Experience with electronic invoice integrations.
- Experience with recommending and implementing process improvement initiatives for large operational area.
- Experience with Microsoft Office
- Position may require travel which may result in exposure to road and weather hazards.
- Exposed to normal office environment.
- Operates all equipment necessary to perform the job.
