Part Time Office Assistant

Part-Time Office Assistant

Starting Salary: $15.00 per hour
Hours: 20 hours per week, ideally 4 hours per day, Monday through Friday, between 9:00 AM - 5:00 PM
Location: West Annapolis, MD
Reports to: Director of Operations

About Us:

At Advocate Support Services, Inc., we are committed to providing outstanding service while maintaining a positive and collaborative workplace. We are looking for an organized and enthusiastic Part-Time Office Assistant to join our team and play a key role in supporting daily operations. If you're ready to be part of a growing and dynamic company where your contributions make a difference, we want to hear from you!

Position Overview:

This is an excellent opportunity for someone who is detail-oriented, self-motivated, and enjoys handling a variety of administrative tasks. As a Part-Time Office Assistant, you will help ensure the smooth running of the office and support team members with a wide range of responsibilities.

Key Responsibilities:

• Help Desk Ticket Assignments & Management: Ensure incoming Help Desk tickets are handled and resolved quickly and efficiently.
• EHR Note Attachments & Filing: Assist with organizing and uploading Electronic Health Records (EHR) notes.
• Provider Alert & Memo Downloads: Download and distribute important provider alerts and memos.
• Folder Creation & Stocking: Help create and stock folders for new hires, clients, and marketing materials.
• Business Card Creation & Printing: Assist with creating and printing business cards for staff members.
• Company Calendar Management: Maintain and update the company calendar for meetings, appointments, and events.
• Mail Processing: Sort and distribute incoming office mail.
• Client Birthday & Anniversary Cards: Write and mail personalized birthday and anniversary cards to clients.
• Office Inventory Management: Manage office supplies and reorder items when necessary.
• Printing Dashboards & Documents: Print and organize various office documents.
• Medical Records Management: Assist with filing and organizing medical records.
• Medical Records Requests: Handle medical records requests in accordance with office protocols.

Why You'll Love Working with Us:

• Competitive pay: Starting at $15.00 per hour with potential for growth.
• Work-life balance: Flexible hours (4 hours a day, 5 days a week) to fit your schedule.
• Supportive environment: Work in a friendly and collaborative team setting.
• Impact: Your work will make a real difference in helping the company run smoothly.

Qualifications:

• High School diploma (minimum)
• Previous experience in office administration or a similar role preferred.
• Excellent organizational and multitasking skills.
• Ability to manage time effectively and work independently.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and other office software.
• Detail-oriented with a high degree of accuracy.
• Strong written and verbal communication skills.

How to Apply:

If you're excited to bring your skills to a welcoming team, we encourage you to apply today! Please submit your resume and cover letter.