Executive Assistant to Chief Executive Officer

AdvocateMH is a public benefit corporation committed to transforming mental health care through a precision-based approach of triage. We help individuals navigate the complex behavioral health landscape by connecting them to the right care at the right time—whether that’s therapy, psychiatry, peer support, or other resources. Our innovative model prioritizes quality, patient experience, and seamless care coordination, making mental health more accessible and effective for all. By partnering with health systems, payers, and providers, we are building a scalable solution that optimizes care, improves outcomes, and enhances efficiency across the industry.

AdvocateMH is seeking a highly organized and proactive Executive Assistant to support our Chief Executive Officer and office team. In this role, you will provide high-level administrative support, manage complex schedules, coordinate meetings, follow up on key initiatives, facilitate seamless day-to-day operations. You will also assist with project management, communications, and key operational initiatives as required by the CEO. The ideal candidate is detail-oriented, resourceful, and thrives in a fast-paced startup environment. This is an opportunity to work closely with executives in a mission-driven company transforming mental health care.

• Manage complex CEO calendar, scheduling meetings, and coordinating travel arrangements.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Handle confidential correspondence and communications on behalf of executives.
• Assist with email and document management, ensuring timely responses and organization.

• Oversee office operations, vendor relationships, and administrative processes.
• Maintain key documents, contracts, and records for easy access.
• Support HR functions, including onboarding, team coordination, and culture-building initiatives.
• Assist in managing expenses, budgets, and financial reporting as needed.
• Help drive operational efficiency and process improvements.
• Support strategic planning and goal-setting initiatives.
• Monitor key business priorities and ensure follow-through on executive decisions.

• Coordinate cross-functional projects and track key deadlines.
• Prepare presentations, reports, and briefing materials for leadership.
• Act as a liaison between internal teams and external stakeholders.
• Support company-wide initiatives, including events, communications, and special projects.

• Bachelor’s degree in Business Administration or a closely related field of study required. 
• Three (3) to Five (5) years of related experience with administrative support required 
• Five (5) to Eight (8) years progressively responsible professional experience as an administrative or executive assistant at a high-paced executive office preferred 
• OR An equivalent combination of certification, education and experience sufficient to successfully perform the essential duties of the job such as those listed above 

• Strong Relationship Management:  Ability to cultivate and manage high level relationships externally and internal communication and collaboration.   
• Exceptional Organizational Skills: Ability to manage multiple priorities and deadlines efficiently. 
• Strong Communication Skills: Excellent written and verbal communication to effectively interact with various levels of staff. 
• Attention to Detail: Commitment to accuracy and meticulousness in all tasks. 
• Discretion and Confidentiality: Ability to handle sensitive information with utmost privacy. 
• Adaptability and Flexibility: Willingness to adjust to changing priorities and demands. 

AdvocateMH  is an Equal Employment Opportunity Employer. We embrace the richness of diversity and do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We recognize that traditional job requirements can sometimes inadvertently exclude talented individuals from underrepresented backgrounds or those who have taken non-traditional paths to acquire their skills. Therefore, even if you do not meet every listed requirement or have gained your qualifications in unconventional ways, we wholeheartedly encourage you to apply. We value passion, potential, and the drive to learn just as highly as formal qualifications, and we are committed to building an inclusive workplace where everyone’s contributions are valued.

• The opportunity to serve within a mission-driven behavioral health care coordination organization.
• A competitive compensation package with performance incentives and, for some roles, equity participation.
• A collaborative and dynamic workplace with significant professional growth opportunities.
• A diverse and inclusive company culture that values every team member's contribution to our mission.
• Generous paid time off.
• A fantastic office location in Brookline, MA.