What are the responsibilities and job description for the Human Resources Assistant position at AE Design, Inc.?

AE Design, headquartered in beautiful Downtown Denver, Colorado, is a growing Architectural Engineering firm focused on lighting, technology and electrical design. We are a baseball toss from Coors Field and right in the middle of it all : eateries, breweries, museums, venues, public transit, and city growth. Our projects range from small design-driven spaces to $100 mil. large campus facilities throughout the United States, and internationally. We're proud of our consistent growth and continue to maintain sustainable momentum, and the lasting relationships we have built with our clients over the years. We are always looking for talented, creative professionals and would enjoy an opportunity to get to know you.

This role is in office- Tuesday, Wednesday, Thursday

Part-Time - 18-24 hours a week. You will have the ability to ser your own hours.

General Role Description

The Human Resources Assistant performs administrative tasks and services to support effective and efficient operations of the organization's Support Services and / or HR Department.

Key Responsibilities

Administrative Support

Maintain administrative workflow by studying methods, implementing cost reductions, and developing reporting procedures.
Resolve administrative problems by analyzing information and identifying solutions.
Act as point of contact for staff and visitors - you'll be the go-to person regarding deliveries, conference rooms, our education and events calendars
Maintain rapport with employees and external partners, ensuring excellent communication and support.
Manage vendor visits to the office
Answer and route calls to the appropriate party and retrieve and forward messages from the general voice mailbox.
Coordinate with building management for office space and facility-related issues.

Human Resources Coordination

Coordinate travel arrangements with third-party travel agencies.

Maintain the schedule for conference rooms and manage calendars for all company events and meetings.

Coordinate food and refreshments as requested for meetings, lunches, and other events. You are responsible for ensuring that food is ready on time and cleaned up after.

Responsible for ordering break room groceries. Ensure orders are put away and organized within 4 hours.

Maintain stock of office supplies and supply closet organization.

Assist with applications and renewals of professional licensure, registration, and continuing education

Administer travel and education policies including education contract execution

Partner with staff on approving education requests

Collaborate with the social committee to boost team morale and build a positive office atmosphere.

Organize and execute company-sponsored events.

Create and distribute AE Dispatch weekly newsletter.

Assist HR Manager in timesheet approvals

Recruitment and Onboarding

Assist Human Resources with scheduling job fairs, arranging transportation, and scheduling interviews with candidates.

Act as administrator for the onboarding committee.

Assist with Onboarding

Schedule all onboarding activities for new hires and Onboarding Team in Outlook and Ajera

Set up desk with supplies and ensure that computers are ready to go and Swag Bag is provided

Coordinate with building management for keys

Additional Responsibilities

Assist the Support Services Department with other duties as assigned.

Qualifications

Excellent administrative and organizational skills.

Strong communication and interpersonal abilities.

Proficiency with Microsoft Office and SharePoint preferred.

Ability to handle confidential information with discretion.

Detail-oriented with strong problem-solving skills.

Education & Experience

2 years of professional office administration or support services experience

An undergraduate degree in business, administration, or a related field

Experience with Microsoft Office Suite

AEC industry experience appreciated but not required

A positive, professional rapport and ability to communicate effectively with clients, staff, and visitors

The ability to manage daily reception and staff-support needs alongside longer-term projects in conjunction with the support services team

Physical Requirements

Prolonged periods sitting at a desk and working on a computer.

Must be able to lift up to 15 pounds at times.

Salary : $100

Apply for this job

Receive alerts for other Human Resources Assistant job openings

Human Resources Assistant

What are the responsibilities and job description for the Human Resources Assistant position at AE Design, Inc.?

What is the career path for a Human Resources Assistant?

Job openings at AE Design, Inc.

Not the job you're looking for? Here are some other Human Resources Assistant jobs in the Denver, CO area that may be a better fit.

We don't have any other Human Resources Assistant jobs in the Denver, CO area right now.

AI Assistant is available now!