Office Services Coordinator

Job Title

Office Services Coordinator

Location

Vancouver Office - Vancouver, BC V5M 4T5 CA (Primary)

Category

Administration

Job Type

Full-time permanent

About Us

Associated Engineering is an employee-owned, Canadian company that is passionate about building communities that are vibrant, healthy, and resilient and support economic growth. Sustainability is part of every project we undertake, and how we operate our business. Focused locally, we offer uncompromising service to public and private sector clients across Canada.

We proudly have been recognized as one of Canada’s Best Managed Companies for 14 consecutive years resulting in a Platinum Club membership. This award recognizes our technical excellence, business performance, innovation, dedication to our staff, and involvement in the community. We have also been a Carbon Neutral Company since 2009 and have EcoAction initiatives across the company. 

We know it takes dedicated, talented individuals working together to consistently deliver high-quality work and service to our clients. We achieve this by promoting collaboration, investing in our people, and fostering a culture that engages and inspires our people to be their best, maximize their potential, and think creatively while applying best practices. If you have what it takes, we want you to join us!

Our commitment to you:
At Associated Engineering, we have a diverse workforce and teamwork philosophy. We are committed to the growth and careers of our people, and we take great care in hiring the right people to join our team for the long term. Our unique workplace culture has been what setting us apart and we provide:
• Competitive salary and benefits, including a fitness allowance, and company-matching pension program. 
• Ongoing support for your growth and development, including a formal professional development program, mentoring programs, training opportunities, and professional designation support.
• An active Social Club that promotes social activities in and outside the office and offers subsidized tickets to local events.
• Company supported wellness program that includes lunch and learns on various topics.

Job Description

We currently have an opening for an Office Services Coordinator in our Vancouver office. 

Responsibilities will include:
• Manage the ordering and coordination of catering for meetings, events, and office functions.
• Assist with organizing, setup and logistics of events.
• Assist with organizing, setup and clean up for meetings.
• Assist with reception coverage when required.
• Managing office supply inventory and organization
• General assistance to other Administrative Staff in the office as required. 
• Prioritizing urgent tasks over less pressing tasks to manage last minute requests and deadlines.
• Responsible for the management and confidentiality of records in accordance with departmental and corporate requirements.
• Coordinating meetings, travel, and social gatherings as required.
• Empty and load the dishwasher, maintain cleanliness in the shared kitchen areas, and ensure boardrooms are kept tidy
• Perform miscellaneous office duties as required to support day-to-day operations.

Job Requirements

• Diploma or undergraduate degree in Office Administration would be an asset.
• 2 years of experience providing office support, preferably in a large office.
• Class 5 Drivers License.
• Proficient in MS Office.
• Able to work in a fast-paced office environment.
• Able to work independently with little supervision.
• Superior organizational and time management skills; strong attention to detail.
• Superior interpersonal skills and a strong team player.
• Strong oral communication and writing skills.
• Self-motivated with the ability to work independently, resourcefully with minimal oversight.

The salary range for this position is $52,000 - $62,400, and is commensurate with experience relative to this position.

Education

Post-Secondary Diploma

AE is an Equal Opportunity Employer and encourages women, Aboriginal people, persons with disabilities, members of visible minorities, and members of the LGBTQ community to apply. For applicants with disabilities, accommodations are available upon request for candidates taking part in all aspects of the selection process. We are also committed to protecting the privacy of your personal information and as such, it will be used for recruitment and employment purposes only.