What are the responsibilities and job description for the Contract Administrator - Great lakes position at AEG Presents?
Company Information
For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300 venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer.
Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations.
If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer!
Position Summary:
The Contract Administrator will work closely with legal, operations, accounting and production teams to review artist, venue, co-promotion, vendor, locations and sponsor agreements. Additionally, this position will work closely with Manager of Contract Administration and/or accounting team to process wire requests and deposits for artists and venues. The Contract Administrator will review venue insurance requirements per contract obligations and ensure needs are met on an event-by-event basis.
Essential Functions:
- Review and edit artist(s) contracts including issuing, mark-up, receipt and processing. Collect all pertinent information related to the agreement, clarify data points and issue to artist management team and talent buyers associated with deal.
- Review venue, vendor, co-promotion, sponsor and location agreements. Submit edited contract to supervisor, talent buyer, or general manager of venue for approval and issue to vendor, co-promoter, or sponsor.
- Initiate wire requests/deposits for artist and/or venue and submit for approval. Follow up with upper management for confirmation in timely manner to process with accounting department.
- Review venue insurance for potential risks or special circumstances. Amend insurance agreement to include additional information and coverage as needed.
- Develop and update contract process, create new ways to disseminate information from field to office. Ensure that all show files are up to date with new or revised contracts and insurance agreements.
- May be responsible for training new employees in contract administration and creating contract templates for training.
- May work with exhibitors ensuring paperwork is completed correctly and communicate venue information/updates as needed.
Required Qualifications:
- A minimum education level of: High school diploma or equivalent (Bachelor of Arts/Sciences Degree Preferred)
- Years of related work experience: 2-4
- Basic knowledge of contract administration and legal language
- Strong attention to detail and highly organized
- Ability to compare/analyze documentation
- Strong written and verbal communication skills
- Knowledge of Microsoft Office programs (Excel, Outlook, Word) and Adobe software
- Ability to prioritize, multi-task and perform well under pressure
AEG reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside his/her normal description.
