AEGIS Insurance Services, Inc. has an immediate opening for an Office Services Representative to distribute, collect and process incoming and outgoing mail services. To provide facilities related support and to maintain office equipment, kitchens, employee lounge, pantry areas, copy rooms and the health and fitness center.
Job Requirements :
- Minimum of 1 year of office services experience (i.e., mail processing, facilities management, and inventory control)
- Associate's degree desired
- Proficiency in Microsoft Office : specifically Word
- Strong communication skills, ability to display professionalism in interactions with all levels of internal staff and external visitors
- Punctual and reliable; flexible hours are required but core work will be within business hours
- Lift 50 lbs. or more
Candidate Attributes :
Achievement-Oriented : Demonstrates persistence and perseverance in achieving concrete and tangible outcomes by taking action to get optimum results when encountering obstacles or resistanceCollaborative : Develops and maintains effective working relationships across functional and divisional lines by readily sharing information, knowledge, and resourcesDetail-Oriented : Displays thoroughness and accuracy in quality communications and deliverables through the application of technical skills and industry / product knowledgeService-Oriented : Conveys a genuine desire and ability to anticipate and meet customer needs and creates and nurtures mutually beneficial relationships within AEGIS and with AEGIS Members and brokersWork Ethic : Takes ownership for one’s responsibilities by acting with integrity and holding oneself accountable to continuous improvementEssential Job Functions :
Resource Management
Supply the Health and Fitness center with towels, shorts, T shirts, soap and wipes; replace and order bottled water for water cooler; assure pickup and delivery of laundry for the Health and Fitness CenterMaintain supplies for kitchen, employee lounge and pantry areasMaintain supplies for copy rooms (including supplies for photocopy machines, printers and fax machines; change toners and provide service as neededEnsure proper functioning of office equipment and furnitureMove and set up workstationsChange lightbulbsQuality Assurance and Continuous Improvement
Deliver, collect and process mail on a timely basisSpecial projects as assigned by ManagerData Management, Documentation, and Reporting
Maintain accurate records in Service NowCollect, deliver and process post office, inter-office and express mail; maintain distribution log for all express mailSubmit repair requests for office equipment; provide minor maintenance as necessaryAccept deliveries including express mail, supplies, packages and freight; on call for office assistance (i.e., carry packages and minor office repairs)Collaboration and Customer Support
Back up for reception personnelPrioritize tasks and servicesSystem Functionality and Optimization
Assist and back-up conference room set-up including teleconferencing and audio / visual equipmentAEGIS Insurance Services, Inc. participates in E-Verify
We expect to pay a starting salary between $57,000 and $62,000. An applicant’s placement within this range is based on their individual qualifications and professional experience. In addition to base salary, AEGIS employees are eligible to participate in the Company’s annual incentive program, with competitive awards based on corporate and individual performance.
In addition, we offer a comprehensive and competitive suite of options for health, retirement, income protection, wellness, and additional benefits :
Health : medical and prescription coverage, behavioral health, dental, vision, health savings account (includes a Company contribution), and flexible spending accountsRetirement : 401(k) plan that includes matching contributions and an additional Company contribution of 4% (subject to IRS limitations)Income Protection : basic and supplemental life insurance, short-term and long-term disability coverages, accident and critical illness insuranceWellness : on-site health and fitness center, on-demand fitness and well-being app, and employee assistance program with support on mental health, financial, and legal servicesAdditional benefits : commuter benefits that include a transit subsidy from the Company, pet insurance, paid time off (vacation, floating holidays, sick, and Company paid holidays), and a variety of leaves of absence (health, family, and military)Educational assistance and professional development opportunities
Salary : $57,000 - $62,000
