Project Coordinator Associate - Senior

Job Posting End Date

03-11-2025

Please note the job posting will close on the day before the posting end date

Job Summary

Responsible for coordinating project team activities and support assigned Project Managers (PMs), if applicable. Under close supervision, performs work activities and projects requiring technical knowledge in a safe, effective, efficient and economic accomplishment of assigned objectives.

Job Description

Essential Job Functions of the Associate Level (SG 05):

• Assist with financial reporting of base and intermediate projects cash flows, budget variance, cost tracking/analysis.
• Perform varied assignments demonstrating and providing technical knowledge and analytical techniques to solution of problems or analysis to internal and external customers.
• Depending on the needs of the department, this work could focus on outage planning, risk management, operation and maintenance of equipment, new customer requests, new construction, and/or determining work prerequisites and specifications. 
• Coordinate and participate in company and contractor meetings covering project work, safety issues and operations and maintenance of equipment. Ensure clear minutes and action items.Assist in evaluating contracting methods, reviewing drawings and preparing basic cost estimates using established standards and include contracting risk strategy.
• Assist with the creation of contract requisitions,  work authorizations, and processing change orders.
• Assist with the tracking of Contractor costs.  Participate in the planning and organization of project work activities.
• Coordinate with internal and external stakeholders to ensure that work prerequisites and deadlines are met. Assist in negotiating with vested parties to adjust schedule, cost, and general project coordination due to workload, weather, and other scheduling conflicts.
• Document project's risk analysis and generate project risk assessment report. Work with others in both supplying information and seeking assistance as necessary. Communicate with stakeholders to update plans, checklists, schedules, statuses, and budgets.
• Assist with proactive management of project risk.
• Develop an understanding of the AEP project management organizational standards and assist in the management of projects to those standards. Adhere to the guidance and standards put forth by the AEP Project Management Governance Committee. 
• Assist in the administration of the change management process associated with programs and projects to properly characterize changes to the project and assess the impact on the project objectives.

Minimum Requirements for Associate Level (SG 05):

• No experience required with a qualified associate or bachelor's degree.
• Qualified degrees must be in a related field from an accredited university or college and could include Accounting, Business, Construction Management, Engineering, Technology, or Project Management. 
• With a High School Diploma, a minimum of two (2) years' qualified experience.
• Qualified experience includes utility specific operations knowledge/experience with a good working knowledge of work processes and procedures. Experience should be in design, operations, planning, project management, cost tracking analysis, forecasting, project budgets, working with accounting principles, and/or construction or maintenance of systems and/or equipment.

Minimum Requirements for Coordinator Level (SG 06):

• With a qualified Bachelor's degree, one (1) year of qualified experience; with a qualified Associate's degree, three (3) years' qualified experience; with a High School Diploma or GED, four (4) years' experience as a Project Coordinator Associate (grade 005). 
• Qualified degrees must be in a related field from an accredited university or college and could include Accounting, Business, Construction Management, Engineering, Technology, or Project Management. 
• Qualified experience includes utility specific operations knowledge/experience with a good working knowledge of work processes and procedures.
• Experience should be in design, operations, planning, project management, cost tracking analysis, forecasting, and project budgets, working with accounting principles, and/or construction or maintenance of systems and/or equipment. 

Minimum Requirements for Coordinator Sr. Level (SG 07):

• With a qualified Bachelor's degree, four (4) years' qualified experience required; with a qualified Associate's degree, six (6) years' qualified experience; with a High School Diploma or GED,  four (4) years' experience as a Project Coordinator (grade 006).
• Qualified degrees must be in a related field from an accredited university or college and could include Accounting, Business, Construction Management, Engineering, Technology, or Project Management. 
• Qualified experience includes utility specific operations knowledge/experience with a good working knowledge of work processes and procedures.
• Experience should be in design, operations, planning, project management, cost tracking analysis, forecasting, and project budgets, working with accounting principles, and/or construction or maintenance of systems and/or equipment. 

Pay can range from $61,647-$106,353 depending on level of position, experience and education.

OTHER REQUIREMENTS:

• Demonstrate ability to manage time effectively and efficiently.
• Show capability of having organizational and planning skills, as well as having an aptitude for accuracy, attention to detail and ability to achieve goals
• Strong written and verbal communication skills.
• Listen and identify customer needs/wants.
• Effectively communicate with team, management, customers, contractors, vendors and regulatory agencies.
• Team player with ability to work and collaborate well with others.
• Must be proficient in the operation of computer systems in a Windows environment and have the ability to learn new and complex systems.
• Immediate knowledge of Microsoft Excel and ability to develop complex spreadsheets
• Some travel, including overnight, may be required.
• On rare occasions, temporary relocation might be required to complete projects. 
• Ability to apply problem solving skills to resolve technical problems and initiate solution techniques.
• Cognos, EcoSys, and/or Maximo experience is required.
• Availability to work overtime, call-out overtime and shift work, may be required depending on business unit.
• Safely and effectively perform light physical duties at various work sites including home and AEP locations in varying conditions. 
• Ability to coordinate multiple projects of variable complexity.
• Understand and support the policies, values, principles, structure and behavior of AEP.

Compensation Data

Compensation Grade:

SP20-005

Compensation Range:

$61,647.00-77,057.50 USD

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It is hereby reaffirmed that it is the policy of American Electric Power (AEP) to provide Equal Employment Opportunity in all aspects of the employer‐employee relationship including recruiting, hiring, upgrading and  promotion,  conditions  and  privileges  of  employment,  company  sponsored  training  programs, educational assistance,  social and  recreational  programs,  compensation,  benefits,  transfers,  discipline, layoffs and termination of employment to all employees and applicants without discrimination because of  race, color,  religion,  sex, age, national origin, ethnicity, ancestry, veteran or military  status, disability, genetic information, sexual orientation, gender identity, or any other basis prohibited by applicable law. When required by law, we must record certain information to be made part of an Affirmative Action Plan. Applicants for employment may also be invited to participate in the Affirmative Action Program by self-identifying their Race or Ethnic Identity.

Salary : $61,647 - $106,353