What are the responsibilities and job description for the Office Administrator/Bookkeeper position at Aero-Accessories, Inc.?
Five Day Work Week - Monday - Friday: 7am to 3:30pm
At Aero-Accessories, Inc., our success depends on people, productivity, and procedures. The office administrator/bookkeeper is a supportive force in each of these areas, and we’re currently seeking someone for this position. The ideal candidate for the role is a flexible problem-solver who has superb communication skills and a detail-oriented mindset. This person should have experience thriving in an administrative role. Effective multitasking and a unique ability to handle the unexpected are essential qualifications for the position.
Objectives:
- Ensure general management of office by overseeing operational efficiency, effective communications, and other strategic and tactical planning.
- Manage vendor contracts and relations, and office functions and services.
- Oversee and achieve organizational goals while maintaining an efficient, productive, and positive office culture and employee experience.
Responsibilities:
- Greet office visitors, answer and direct phone calls, field inquiries from customers, and maintain office efficiency by arranging repairs.
- Perform a variety of administrative duties, such as generating and distributing memos, letters, spreadsheets, forms, and faxes, and sorting and distributing incoming mail.
- Prepare and send invoices, maintain client databases, track accounts, and assist with copying and distributing production orders and other internal documents.
- Update spreadsheets used by accounting, production, and field services.
- Record day to day financial transactions and complete posting process.
- Ensure compliance with applicable standards.
Required skills and qualifications:
- Proven success in office administration.
- Superb written and verbal communication skills.
- Strong time-management and multitasking abilities.
- Proficiency with QuickBooks-Online and other office applications, and aptitude for learning new software and systems.
- Ability to maintain confidentiality of company information.
- Experience in developing internal processes and filing systems.
- High school diploma or equivalent.
The position is wide and varied in scope. No chance of getting in a rut with mundane repetitious work.
Job Type: Full-time
Pay: From $19.00 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: In person
Salary : $19