What are the responsibilities and job description for the Aviation Parts Purchasing Specialist position at Aero?
ABOUT AERO
Aero is on a mission to elevate air travel—inspired by the golden age of aviation, designed for modern life. Direct, premium flights via private terminals offer guests the comfort of low-contact travel and the effortlessness of flying private. We pride ourselves on being dedicated hosts and look for the same commitment from every team member. We prioritize safety always, personalize every experience, always assume best intentions, and act decisively. At Aero, we believe exceptional journeys start with an exceptional team. Just as we create an elevated experience for our guests, we invest in creating the same for our people—prioritizing transparency, support, accountability and fulfillment to foster a culture of trust and purpose.
ABOUT THE ROLE
The Aviation Parts Purchasing Specialist is responsible for sourcing, negotiating, and purchasing aviation parts and components for the maintenance, repair, and overhaul needs of the organization. This role ensures that the organization has access to high-quality, cost-effective parts and materials to support operational and regulatory requirements. The Purchasing Specialist will work closely with internal teams, suppliers, and regulatory bodies to maintain inventory levels and ensure timely delivery.
RESPONSIBILITIES
Sourcing and Procurement:
- Identify and evaluate suppliers of aviation parts, components, and materials.
- Negotiate pricing, lead times, and contract terms with suppliers.
- Ensure compliance with aviation industry standards, safety regulations, and company policies.
- Maintain and manage relationships with existing suppliers and seek new vendors to optimize cost and quality.
Inventory Management:
- Monitor inventory levels and ensure timely replenishment of parts and components.
- Track and manage critical parts and high-demand components to ensure availability during planned or unplanned maintenance events.
Purchasing Documentation:
- Prepare purchase orders (POs), track deliveries, and verify accuracy upon receipt of parts.
- Keep accurate records of all transactions and maintain an up-to-date database of suppliers, prices, and part numbers.
- Manage returns, exchanges, and warranty claims when necessary.
Cost Management:
- Analyze pricing and negotiate cost reductions with suppliers.
Regulatory Compliance:
- Stay up-to-date on aviation industry regulations (e.g., FAA, EASA) regarding parts sourcing, certifications, and procurement.
- Ensure all purchased parts meet relevant safety and airworthiness standards.
- Support audits and inspections by maintaining complete and accurate documentation of all procurement activities.
Cross-Functional Collaboration:
- Work closely with maintenance and operations teams to understand parts requirements and prioritize procurement activities.
- Provide regular updates and reports on the status of open purchase orders and inventory levels.
- All other duties as assigned.
- Bachelor’s degree in Business, Supply Chain Management, Aviation, or a related field (preferred, but not required).
- Minimum of 2-3 years of experience in purchasing, supply chain, or procurement, preferably in the aviation industry.
- Strong understanding of aviation parts, components, and Part 135 Airline operations.
- Experience with inventory management and procurement software (e.g., SAP, Oracle, or other ERP systems).
- Excellent negotiation, communication, and interpersonal skills.
- Strong analytical and problem-solving abilities.
- Ability to work under pressure and meet deadlines in a fast-paced environment.
- Knowledge of aviation regulatory standards (FAA, EASA, etc.) and industry certifications.
- Attention to detail and accuracy in record-keeping and documentation.
- Must be able to travel to suppliers or industry events, as needed.
Salary : $5 - $45
