Executive Assistant

EXECUTIVE ASSISTANT

SUMMARY:

Aeroseal is looking for an Executive Assistant that will assist us in our mission by supporting members of our senior leadership team with day-to-day operations. The Executive Assistant will manage complex schedules, coordinate travel logistics, prepare meeting materials, handle confidential communications with discretion and professionalism, and assist senior leadership teams with their routine tasks.

QUALIFICATIONS/REQUIREMENTS:

• Bachelor’s degree, or equivalent experience.
• 3 years of experience supporting senior executives in a small to mid sized enterprise with a proven track record of high-level administrative support.

• Ability to manage multiple tasks, prioritize effectively, and stay organized in a fast-paced environment.
• Advanced proficiency in Microsoft Office to include Excel, PowerPoint, and Outlook.
• Proven ability to handle sensitive and confidential information with discretion and professionalism.
• Strong critical thinking skills with the ability to make decisions quickly and resolve issues independently.

RESPONSIBILITIES:

• Provide primary executive support to multiple senior leaders, ensuring smooth daily operations and timely execution of key tasks.
• Monitor, and manage email correspondence, ensuring urgent matters are addressed promptly while maintaining discretion with confidential and sensitive information.

• Proactively manage executives’ schedules, ensuring they prioritize meetings, tasks, and events. Resolve scheduling conflicts and be proactive in anticipating the needs of executives to resolve issues before they arise.
• Prepare for meetings by creating presentations, compiling materials, and ensuring all necessary resources are readily available.
• Schedule, attend, and document meetings as required.
• Plan and arrange detailed travel arrangements, including flights, accommodations, and ground transportation. Ensure all logistics are organized and provide necessary documents (itinerary, travel instructions, etc.) in advance.
• Assist with scheduling and supporting business meetings, events or other gatherings outside regular business hours, as needed.
• Other duties as assigned.

The estimated pay range for this role is $55,000 to $80,000. Actual pay is based on various factors including, but not limited to, the successful candidate’s experience, skills, knowledge, and job location. Please note that the compensation details listed in role postings reflect the base salary and do not include bonuses or benefits.

In addition, Aeroseal offers a comprehensive benefits program including:

• Robust insurance package including medical, dental, vision, short and long-term disability, and life insurance through a national insurance provider. Mental Health resources available at no cost to employee.
• 401K with employer match above similar benchmarked companies.
• Paid parental leave.
• Company stock options.
• On-site fitness center with weekly group training and yoga instruction
• Growth Mindset Learning Reimbursement including tuition and book reimbursement.
• Flexible PTO program.
• Dog-friendly workplace.
• Positions may also qualify for participation in bonus programs commensurate with role and scope of responsibility.

ABOUT AEROSEAL:

Aeroseal is one of the fastest-growing clean technology companies in the U.S. and currently has a presence in 27 countries and all 50 states across the U.S. Our technology has sealed nearly 200,000 projects and saved nearly $2 billion in wasted energy! We were recently certified as a “Great Place to Work” and would love for you to join us on our mission! Joining the Aeroseal team means becoming part of a dynamic, forward-thinking community dedicated to innovation, excellence, and environmental responsibility. As a rapidly growing company, there are ample opportunities for professional development and advancement.

Aeroseal is an innovative company at the forefront of revolutionizing energy efficiency and indoor air quality in buildings worldwide. As a leader in the HVAC (heating, ventilation, and air conditioning) industry, Aeroseal is committed to pioneering solutions that address critical challenges in residential, commercial, and industrial settings.

At Aeroseal, we believe in harnessing cutting-edge technology to make a meaningful impact on global sustainability efforts while enhancing the comfort and well-being of individuals everywhere. Our patented Aeroseal duct sealing technology has transformed how buildings manage airflow, reducing energy consumption, improving indoor air quality, and ultimately lowering utility costs.

If you're passionate about making a difference, driving innovation, and shaping the future of sustainable building technologies, Aeroseal is the place for you. Join us in our mission to reduce the world’s carbon emissions by 1 gigaton annually. Apply now and be a part of something truly transformative.

Aeroseal, LLC. is an equal opportunity employer and is committed to providing equal employment opportunities to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status. We are dedicated to fostering an inclusive and diverse workforce and encourage applications from all qualified candidates, including those with diverse backgrounds and those with disabilities, in accordance with applicable law. Reasonable accommodations are available upon request for candidates taking part in all aspects of the application and hiring process. For questions and/or requests for reasonable accommodations, please reach out to Karrie Penn, Talent Acquisition Specialist, at Aeroseal.

Salary : $55,000 - $80,000