What are the responsibilities and job description for the Admin Assistant position at AeroSpec Inc?
Benefits
Position Overview
About AeroSpec
AeroSpec is a global leader in innovative design, engineering, and manufacturing of automated assembly and test systems in a host of different industries including semi-conductors, medical devices, defense, consumer products and pharmaceutical. Core competences include advanced high speed motion controls, precision component placement, precision custom metrology systems, machine vision, robotic systems, laser integration and facility control equipment. AeroSpec is ISO 9001 registered, and UL Listed company and able to provide CE certifications, UL markings, and FDA Medical & Pharmaceutical validation. For details of our equipment portfolio and capabilities, visit AeroSpec at www.aerospecinc.com.
- 401k Matching
- Medical Insurance w/ HSA on some plans
- Dental Insurance
- Vision Insurance
- Disability and AD&D Insurance
- Employee Assistance Programs including Tuition Reimbursement
- Paid Holidays
Position Overview
- Work within AeroSpec’s Contracts department performing various tasks including:
- Receive Customer requests and coordinate with Project Management team to set up projects in Company’s ERP and Document Management System
- Entering and editing Quotes for customers
- Create and send Invoices to customers; use online portals to process data
- Work directly with project management & operations staff to ensure milestones and schedules are maintained appropriately
- Assist the on-boarding of new Customers into AeroSpec’s systems including ERP and CRM
- Composes routine correspondence and proofreads & edits documents, updates and maintains spreadsheets, databases, and reports.
- Maintain and audit internal systems for consistency and accuracy of information using workflow-based reports.
- Work with Accounts Receivable department to facilitate timely billing and processing
- Maintain a well-organized and efficient workplace
- Compile scheduling and other data from computer databases
- Fast-paced, team-oriented environment with exposure to a variety of tasks and experiences
- Excellent growth and promotion opportunities
- Position Breakdown:
- 90% Data Entry and Document Management
- 10% Meetings
- Work Experience
- 2 years’ experience in office administration and data entry with data management a plus
- Experience in contract administration or corporate contracts a plus
- Previous experience with Corporate Contractual Negotiation a plus
- Experience and Proficiency with Microsoft 365 (Word, Excel, Outlook)
- Strong Computer Skills using Microsoft Windows
- Single Shift, On-Location 6:45A-3:45A M-F Position w/ Overtime Available
- Attention to detail with working with sensitive information
- Leadership skills, problem solver, excellent communication skills
- Education High School/GED; Associates degree a plus
About AeroSpec
AeroSpec is a global leader in innovative design, engineering, and manufacturing of automated assembly and test systems in a host of different industries including semi-conductors, medical devices, defense, consumer products and pharmaceutical. Core competences include advanced high speed motion controls, precision component placement, precision custom metrology systems, machine vision, robotic systems, laser integration and facility control equipment. AeroSpec is ISO 9001 registered, and UL Listed company and able to provide CE certifications, UL markings, and FDA Medical & Pharmaceutical validation. For details of our equipment portfolio and capabilities, visit AeroSpec at www.aerospecinc.com.
Salary : $18 - $22
