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Administrative Assistant - Corporate Contracts Department

AeroSpec Inc
Chandler, AZ Full Time
POSTED ON 3/1/2025
AVAILABLE BEFORE 5/26/2025

Job Description

Job Description

Benefits

  • 401k Matching
  • Medical Insurance w / HSA on some plans
  • Dental Insurance
  • Vision Insurance
  • Disability and AD&D Insurance
  • Employee Assistance Programs including Tuition Reimbursement
  • Paid Holidays

Position Overview

  • Work within AeroSpec’s Contracts department performing various tasks including :

    • Receive Customer requests and coordinate with Project Management team to set up projects

  • Authoring and ending Quotes & Invoices to customers
  • Work directly with Project management & Operations staff to ensure milestones and schedules are maintained appropriately
  • Assist in the on-boarding of new Customers into AeroSpec’s systems including ERP and CRM
  • Composes routine correspondence and proofreads / edits documents, updates and maintains spreadsheets, databases, and reports.
  • Maintain and audit all major systems for consistency and accuracy of information using workflow-based reports.
  • Work with AR department to facilitate timely invoicing and processing
  • Maintain a well-organized and efficient workplace
  • Compile scheduling and other data from computer databases
  • Fast-paced, team-oriented environment with exposure to a variety of task and experiences
  • Excellent growth and promotion opportunities
  • Highly Competitive Compensation
  • Position Breakdown :

    • 75% Data Entry and Document Management

  • 15% Contractual Review
  • 10% Meetings

    • Requirements

  • Work Experience

    • 2 years’ experience in office administration

  • Experience in contract administration a plus
  • Previous experience with Contractual Negotiation and / or Contract Law a plus
  • Experience and Proficiency with Microsoft 365 (Word, Excel)
  • Single Shift, On-Location 6 : 45A-3 : 45P M-F Position w / Overtime Available
  • Attention to detail
  • Leadership skills, problem solver, excellent communication skills
  • Education High School / GED; Associate degree a plus

    • About AeroSpec

    AeroSpec is a global leader in innovative design, engineering, and manufacturing of automated assembly and test systems in a host of different industries including semi-conductors, medical devices, defense, consumer products and pharmaceutical. Core competences include advanced high speed motion controls, precision component placement, precision custom metrology systems, machine vision, robotic systems, laser integration and facility control equipment. AeroSpec is ISO 9001 registered, and UL Listed company and able to provide CE certifications, UL markings, and FDA Medical & Pharmaceutical validation. For details of our equipment portfolio and capabilities, visit AeroSpec at www.aerospecinc.com.

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