What are the responsibilities and job description for the Office Administrator (Construction) position at AESC Group?
General information
Description & Requirements
AESC is looking to add a Construction Administrator to our team in Florence, SC.
- Full-Time
- On-site
About AESC US LLC
AESC is a global leader in the development and manufacturing of high-performance batteries for zero-emission electric vehicles and energy storage systems. Founded in Japan in 2007 and headquartered in Yokohama, AESC has been building manufacturing capabilities around the world in the U.S., U.K., Europe, Japan and China to serve key markets and leading customers locally for over 14 years. Today, AESC has become the partner of choice for the world’s leading OEMs and energy storage providers in North America, Europe, and Asia. Its advanced technology powers over one million electric vehicles and provides more than 15GWh of installed capacity for battery energy systems in over 60 countries.
AESC is expanding its footprint in the United States with gigafactories in Kentucky, South Carolina, and Tennessee to meet the growing demand for EV and BESS batteries and strengthen its presence in the North American market. AESC's Tennessee gigafactory in Smyrna, which has been operational and supplying electric vehicle batteries for the Nissan LEAF since 2012, was retooled in 2025 and now produces batteries for Energy Storage Systems. The South Carolina gigafactory in Florence will supply next generation cells for BMW starting in 2026. The Kentucky gigafactory in Bowling Green will supply high-performance batteries and components for other OEMs. AESC is committed to our local communities where it is making investments, creating jobs, and supporting local charities.
About the Role
What You Will Do
Key responsibilities:
- Perform general trailer office duties, such as managing office supplies and inventory, ordering items as needed. Oversee office equipment, ensure functionality and arrange repairs when necessary.
- Assist with scheduling and coordination meetings, visitors, and events.
- Assisting with project coordination and team communication.
- Assist as needed with basic financial tasks such as invoicing, billing, and expense tracking. Maintain confidentiality and handle sensitive information appropriately.
- Coordinate with other departments to ensure customer satisfaction and efficient problem resolution.
- Other duties as assigned.
What We Offer
Welcome to AESC, where you'll have the opportunity to tackle the world's most fascinating challenges alongside exceptionally talented individuals who are driven to make a difference. We strive to ensure that our employees are well taken care of, enabling them to focus on their work and contribute to our collective mission.
We offer:
- Comprehensive compensation packages including a competitive salary and a rewarding bonus program.
- An inclusive and diverse work environment that fosters and encourages professional and personal development.
- Highly automated, clean, safe, and temperature-controlled production environment
- Medical, Dental and Vision Insurance
- HSA and Flexible Spending Accounts
- 401K with company match
- Life Insurance (Company paid and additional voluntary life available)
- Paid Vacation and 14 Paid Holidays
- Short term and long-term disability coverage (Company Paid)
- Tuition reimbursement
What You Need
- Associate's degree or equivalent work experience.
- 1-3 years of experience as a construction administrator, office assistant, or clerical role, with exposure to HR, and/or construction functions.
- Strong organizational skills and attention to detail.
- Proficiency in Microsoft Office products (Excel, Word, PowerPoint, Outlook, and Teams)
- Strong interpersonal and communication skills, both written and verbal.
- Detail-oriented with excellent organizational and multitasking abilities.
- Understands and follows all standards of IATF16949 and VDA 6.3 quality standards. (training and awareness will be provided for those who are not familiar with these standards)
- Understands and follows all standards of ISO14001 environmental standards. (training and awareness will be provided for those who are not familiar with these standards)
What is “Nice to Have”?
- Associate or bachelor’s degree in business administration or a related field.
Application Process
Equal Employment Opportunity
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable otherwise qualified individuals with disabilities to perform the essential job functions.
- Ability to sit for extended periods of time.
- Ability to read, write, speak, hear; stand; walk; use hands to finger, handle, or feel; reach and lift with hands and arms frequently throughout the day.
- Required to occasionally lift, push, pull and/or move up to 10 pounds and occasionally required to lift, push, pull and/or move up to 35 pounds.
Work Environment
The work environment is primarily an automated manufacturing plant with a concrete floor and is characterized by some temperature extremes, moderate noise, and forklift traffic. The individual must be able to perform all essential functions as appropriate on the plant floor, in meetings, and with employees, management, customers and suppliers.
Candidate must perform the essential duties and responsibilities with or without reasonable accommodation efficiently and accurately, and without causing significant safety threat to self or others. The statements made herein are intended to describe the general nature and level of work being performed by employees assigned to this job classification. They are not intended to be construed as an exhaustive and inclusive list of all responsibilities, duties, and/or skills required of personnel so classified.
Hiring is contingent upon successful completion of drug screen and background check. AESC US LLC is a drug-free workplace.
Travel
Occasional domestic and international travel required.
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