Office Manager

Mission

Aetherflux's mission is to deliver energy to planet Earth. Our work will make energy more accessible, establish American energy independence, power underdeveloped and disaster-stricken areas, and protect American warfighters. 

Background

Aetherflux is taking a new approach to an old idea called space solar power. Our constellation of satellites will collect sunlight in Low Earth Orbit, convert it to electricity, and transmit power through infrared lasers to ground stations, providing reliable energy access where traditional delivery is expensive, challenging, or dangerous. 

Current energy systems rely on complex logistics and outdated infrastructure, making them vulnerable to natural disasters, extreme weather, and physical and cyber attacks. Aetherflux overcomes these challenges by enabling direct, on-demand, secure, and scalable 24-hour energy distribution from space. This can revolutionize energy generation and delivery, and enable new capabilities as we deliver power to remote regions, military bases, bespoke operations, and unmanned autonomous systems. 

Baiju Bhatt, who also co-founded Robinhood, founded Aetherflux in 2024. Inspired by his father’s career at NASA, Baiju earned his B.S. in Physics and M.S. in Mathematics at Stanford before starting Robinhood, now a public company that has helped over 20 million Americans access the financial system. Aetherflux is currently self-funded through a $10 million investment from Baiju.

This is an ambitious mission that demands extraordinary talent. Aetherflux’s team has worked at places like Robinhood, SpaceX, NASA, Anduril, JPL, and the U.S. Navy, and is based in San Carlos, CA. If you're ready to solve complex technical challenges and help build the most important energy company in the world, we want to hear from you. 

Overview

As Aetherflux’s first Office Manager, you'll play a critical role in building the company’s office environment and team culture. You will support the team and headquarters in San Carlos, CA while helping establish and scale our presence in Washington D.C. and other locations. You will serve as our primary point of contact for all things office related, be the face of Aetherflux to our guests, and ensure our workspaces run smoothly and are a great place to work. Daily responsibilities include welcoming guests, vendor management, and office organization. We are looking for someone who thrives in a dynamic environment and enjoys wearing different hats. The best companies are built in-person, and this will require in-office presence five days a week. 

Responsibilities

• Serve as the primary point of contact for office operations, ensuring a positive and productive experience for employees and guests
• Greet and check in guests, coordinating their entire visit, and ensuring they feel welcomed throughout their time at Aetherflux
• Manage all aspects of office logistics including mail processing, package distribution, shipping coordination, and notary support
• Proactively manage inventory for office supplies, the kitchen, food and beverages, workspace equipment, and swag
• Monitor and maintain workspace equipment, from kitchen appliances to printers and A/V set ups work properly
• Design and implement scalable food service solutions, including daily lunch orders and self-service options as our employee base grows
• Partner with Operations on projects related to office renovations, office layout decisions, and workplace optimization initiatives 
• Partner with our cleaning vendor to ensure our space is clean and presentable at all times
• Maintain the professional appearance and functionality of meeting spaces, ensuring rooms are properly equipped, clean, and ready for use
• Plan and execute team events and offsites
• Proactively seek out, evaluate, and execute on opportunities to improve the office experience, scale yourself, and automate processes as much as possible
• Partner with Operations and help stand up new offices and facilities
• Provide exceptional customer support to team members and guests, anticipating needs and addressing requests with a solutions-focused mindset

Basic Qualifications

• 3 years of experience in office management at a high-growth company
• Strong organizational skills with exceptional attention to detail
• Deep understanding of Google software, Zoom, and other key workspace software (Envoy, catering services, etc)
• Track record of proactive problem-solving
• Committed to elevating the in-office experience
• Ability to juggle multiple competing items and prioritize accordingly
• Experience with vendor management and procurement
• Event planning experience a plus 

Benefits

• Employees and their eligible dependents may enroll in medical, dental, and vision insurance
• 401(k) retirement savings plan
• Unlimited paid time off
• 10 paid holidays per calendar year
• Paid leave for new parents
• Relocation assistance

Disclaimer

This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at Aetherflux’s discretion.

Aetherflux is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. Aetherflux is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions relating to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.