What are the responsibilities and job description for the Sr. Subcontracts Administrator - Security Clearance Required position at AEVEX Aerospace?
Job Overview
The Sr. Subcontract Administrator is tasked with the full supplier subcontracting process, from initial identification of procurement requirements through supplier contract closeout. This role involves coordination between internal teams and external subcontractors to ensure contractual obligations are met, risks are managed, and project goals are achieved on time and within budget. A detailed knowledge and understanding of the Federal Acquisition Regulation (FAR) and supplemental Defense Federal Acquisition Regulation (DFAR) and how these requirements flow from an AEVEX customer contract to a supplier's sub-contract is a requirement of the position.
Essential Functions
- Coordinates with internal stakeholders and prepares subcontract request for proposal and quotation packages with statements of work (SOW), technical evaluations, negotiating terms and conditions, and other requirements for the procurement of services, materials and / or equipment.
- Reviews customer solicitations and provides documentation to include price and / or cost analysis and subcontractor management plans to support the Aevex proposal team for new business awards.
- Responsible for the preparation and administration of subcontract awards, task orders and modifications consistent with customer requirements, government regulations, and Aevex procurement policies and procedures.
- Ensures company and subcontractor compliance with all Federal Acquisition Regulations (FAR), FAR supplements, Defense Federal Acquisition Regulation Supplement (DFARs), applicable regulations and company policies and procedures.
- Manage the subcontract small business set aside program and serves as small business liaison officer for the company.
- Monitoring and managing subcontractor performance; including vendor disputes, contract discrepancies, delivery timelines and performance issues.
- Evaluate proposals from potential subcontractors based on pricing, schedule, capabilities, compliance, and performance history.
- Draft, negotiate, and execute supplier subcontract agreements and amendments.
- Ensure all contracts adhere to legal, regulatory, and company-specific requirements.
- Lead subcontract negotiations, focusing on terms, pricing, delivery schedules, and performance metrics.
- Manage contract modifications, ensuring that all terms and conditions are met throughout the supplier subcontract lifecycle.
- Monitor subcontractor costs to ensure alignment with contract budgets.
- Review and approve subcontractor invoices, ensuring accuracy and compliance with contractual terms.
- Work closely with project managers, procurement, and finance teams to align subcontracting strategies with overall project objectives.
- Provide recommendations and support to internal teams regarding subcontracting best practices.
- Maintain accurate subcontract records and documentation for audits and reporting purposes.
- Perform other duties as required.
Standard Essential Functions
Qualifications and Competencies
Experience
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties the employee is :
Security Clearance
Disclaimer :
AEVEX Aerospace is an Equal Opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religious creed, color, sex (including pregnancy, breast feeding and related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship status, military and veteran status, marital status, age, protected medical condition, genetic information, physical disability, mental disability, or any other protected status in accordance with all applicable federal, state and local laws.
About AEVEX Aerospace
AEVEX Aerospace, headquartered in Solana Beach, California, supports the U.S. national security mission and partner nation needs around the world by providing full-spectrum aviation, remote sensing, and analysis solutions. The company's capabilities include custom design and engineering; rapid prototyping; sensor integration and sustainment; aircraft modification and certification; flight test instrumentation and support; mission operations service; advanced intelligence data processing, exploitation, and dissemination solutions; and tailored hardware and software mission-system tools. AEVEX uses agile and customized approaches to rapidly define, develop, and deliver specialized solutions for airborne special mission needs for the U.S. Government, partner nations, and commercial businesses. AEVEX has major offices in California, Florida, North Carolina, Ohio, and Virginia.
AEVEX provides a full suite of comprehensive benefits, including a 401(k)-retirement plan, comprehensive Medical, Dental, Vision, Disability and Life insurance group coverage with a portion of the premiums paid by the company, professional development funds, and an Employee Assistance Plan (EAP) with counseling, legal help, child and elder care support, among other benefits.
Equal Employment Opportunity :
AEVEX Aerospace is an Equal Opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religious creed, color, sex (including pregnancy, breast feeding and related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship status, military and veteran status, marital status, age, protected medical condition, genetic information, physical disability, mental disability, or any other protected status in accordance with all applicable federal, state and local laws.
