Payroll and HR Assistant

2022 Top Workplace!

WE DO URGENT CARE DIFFERENTLY

• On-Demand Care: Immediate Care for Injuries, Illness, Primary Care and Wellness.
• A Winning Culture: Supportive Teammates, Transparent Leadership, and Non-Bureaucratic Decision Making
• Performance Bonuses: All Employees Work Together, See the Results, and Share in the Success

Payroll and HR Assistant - The Payroll and HR Assistant is a results-oriented professional who will be a key cross-functional member of the HR and Accounting team fully owning the payroll function and supporting the HR manager in critical areas like onboarding, HR documentation, and employee benefits administration.

Education and Experience:

• Associate’s degree in Human Resources, Business Administration, Accounting, or a related field.
• 2 years of experience in payroll processing and HR administration.
• Strong knowledge of payroll systems and HRIS software, preferably ADP Workforce Now
• Knowledge of federal, state, and local employment and payroll laws.

Required Skills/Abilities:

• Exceptional attention to detail and organizational skills.
• Ability to handle sensitive information with discretion and professionalism.
• Excellent communication and interpersonal skills.
• Proficiency in Google WorkSpace (Sheets, Docs, Gmail).
• Ability to work effectively in a fast-paced, multi-tasking environment.

Pay and Benefits:

• Hourly, depending on years of similar experience
• Full-Time Benefits Eligible
• AFC covers the costs of medical care for employees, spouses, and dependents when using our AFC clinics for health services
• 401k at 1 year, with 3% Employer Contribution
• 3 Weeks Paid Time Off

Schedules & Location:

• Full-time, ~40 hrs/week.
• Traditional business hours Monday - Friday (with occasional evenings)
• Traditional office setting located in Tigard. Working from home is appropriate at times as approved by the supervisor.

Essential Functions/Major Responsibilities:

Payroll (65%):

• Prepare and process semi-monthly payroll, ensuring accuracy and timely completion.
• Maintain and update employee data in the payroll system to reflect changes in status, pay, and deductions.
• Calculate and produce manual payroll checks, adhering to state laws and company policies.
• Respond promptly to payroll-related inquiries and assist in resolving concerns effectively.
• Assist with year-end payroll tasks, including W-2 preparation, tax filings, and compliance reporting.

HR Administration (35%):

• File and maintain HR documentation, ensuring records are complete, accurate, and up-to-date.
• Coordinate efforts between HR and other departments to ensure proper flow and maintenance of employee data, including preparation /distribution of detailed reports.
• Assist with new hire onboarding and termination processes, including systems access updates and maintaining accurate employee lists.
• Perform regular audits of HR files and records, including but not limited to: turnover data, insurance eligibility look-back measurement periods, leave tracking and premium collections, performance milestones, and 401(k) eligibility and maintenance.
• Handle frequently asked employee questions regarding policies, benefits, and procedures, escalating complex issues to the HR Manager or Clinic Managers when necessary.
• Complete annual EEOC reporting and assist in ensuring compliance with federal, state, and local regulations.

Employee Engagement:

• Support the planning and execution of special events, including benefits open enrollment and employee recognition events.

Exhibit Company Core Values:

• Commitment - Commitments are clearly made and met
• Health - Healthy living for everyone is promoted through sustainable and responsible behaviors
• Excellence - Excellence in everything we do
• Celebrate - Celebrate wins - both small and large
• Trust - Trust builds teamwork through vulnerability and respect

Safety & Wellbeing:

• Alcohol and Drug-Free Policy: We are an alcohol and drug-free workplace. Offers are contingent on the successful completion of background checks and drug screenings.
• EEO: AFC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.