What are the responsibilities and job description for the K-12 Bid Coordinator (Proposal Specialist) position at Affinity Group?
K-12 Bid Coordinator (Proposal Specialist)
Affinity Group is seeking a dependable and detail orientated K-12 Bid Coordinator (Proposal Specialist) in the Midwest. This is a remote position; however, candidates must reside in either Illinois, Iowa, Minnesota, Nebraska, Wisconsin, Michigan, Dakotas, Indiana, Kentucky, or Ohio to be considered for the position.
Who we're looking for:
Reporting to the Senior K-12 Director, the Bid Coordinator will coordinate and administer bid pricing and details submittal of K-12, cruise and government proposals. This position will create supporting documentation for review, while effectively communicating with key stakeholders regarding all proposal activity end-to-end. Priority will be given to those who have bidding and/or procurement experience, especially within the K-12 segment.
Who We Are:
Great Place to Work Certified | Your Bridge to Success | Why Our People Love Affinity Group
Affinity Group is one of the fastest-growing food sales and marketing agencies, with a national presence throughout North America. We represent some of the most recognizable and well-regarded food brands in the industry, and bring decades of expertise and a consultative system that is tailored for a localized approach. Supported by the corporate sales support team, you’ll be part of a team that drives brand awareness and increases market demand for our clients.
Perks & Benefits:
Who we're looking for:
Reporting to the Senior K-12 Director, the Bid Coordinator will coordinate and administer bid pricing and details submittal of K-12, cruise and government proposals. This position will create supporting documentation for review, while effectively communicating with key stakeholders regarding all proposal activity end-to-end. Priority will be given to those who have bidding and/or procurement experience, especially within the K-12 segment.
Who We Are:
Great Place to Work Certified | Your Bridge to Success | Why Our People Love Affinity Group
Affinity Group is one of the fastest-growing food sales and marketing agencies, with a national presence throughout North America. We represent some of the most recognizable and well-regarded food brands in the industry, and bring decades of expertise and a consultative system that is tailored for a localized approach. Supported by the corporate sales support team, you’ll be part of a team that drives brand awareness and increases market demand for our clients.
Perks & Benefits:
- Health, vision, and dental insurance
- Life insurance and disability benefits
- 401(k) retirement plan
- Paid time off and company holidays
- Employee discounts (National Purchasing Partners)
- Competitive pay bonus potential
What You’ll Do
- Coordinate the bid quotation process accurately and promptly for all stakeholders.
- Collaborate with sales associates and clients to develop effective bid strategies.
- Analyze bid specifications and prepare quotations or documents aligned with submission guidelines.
- Ensure continuous communication with stakeholders throughout the bid process.
- Maintain a tracking system to monitor bids and quotations, ensuring none are overlooked.
- Monitor departmental and team inboxes to address inquiries and updates.
- Communicate effectively in writing and verbally to engage various stakeholders.
- Use templates and draft materials to create impactful, high-quality proposal content.
- Attend meetings and training sessions to enhance product knowledge and skills.
- Collaborate in a team-oriented environment to achieve shared goals and complete tasks.
- Ensure compliance with K-12 proposal requirements within strict deadlines.
- Manage document production, including formatting, proofreading, printing, binding, and preparation for shipment or review.
Qualifications
- Experience: 3 years in an office or data entry role with a focus on document preparation, composition, and review for submittal processes.
- Stakeholder Management: Proven ability to build and maintain strong relationships with stakeholders.
- Communication: Clear and concise written and verbal communication skills with the ability to analyze and distill complex information.
- Analytical Skills: Strong mathematical and analytical abilities, including reading and interpreting bid documents and specifications accurately.
- Adaptability: Thrives in deadline-driven environments and remains flexible amid rapidly changing circumstances.
- Detail-Oriented: Exceptional attention to detail and follow-up capabilities.
- Time Management: Effective organizational skills to plan and manage multiple priorities simultaneously.
- Technical Proficiency: Advanced skills in Microsoft Office 365, SharePoint, Adobe Acrobat, and general computer applications.
What to Expect
- Typical workweek runs Mon thru Fri (8:00 A.M. to 5:00 P.M.)
- Ability to meet the physical nature required within a typical office setting. (i.e., listen, hear, talk, visual). Sitting for extended periods of periods, completing repetitive hand and finger motions.
The Affinity Group is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided on the basis of qualifications, merit, and business need.
