What are the responsibilities and job description for the Operations Executive Coordinator position at AffirmedRx, a Public Benefit Corporation?
AffirmedRx is on a mission to improve health care outcomes by bringing clarity, integrity, and trust to pharmacy benefit management. We are committed to making pharmacy benefits easy to understand, straightforward to access and always in the best interest of employers and the lives they impact. We accomplish this by bringing total clarity to business practices, leading with clinical approaches, and utilizing state-of-the-art technology.
Join us in improving health care outcomes for all! We promise to do what's right, always.
Position Summary:
The Operations Executive Coordinator supports senior executives at AffirmedRx by providing administrative, operational, and strategic assistance to enhance productivity and ensure smooth operations. Reporting directly to the Chief Operating Officer, the role involves planning strategic meetings, managing communications, and coordinating key initiatives. This position requires a balance of hands-on and strategic responsibilities, along with strong organizational skills and discretion. The ideal candidate will take a proactive approach to problem-solving while fostering positive relationships with stakeholders.
What you will do:
Executive Support:
AffirmedRx is committed to providing equal employment opportunities to all employees and applicants for employment. Remote employees are expected to maintain a professional work environment free of distractions to ensure optimal performance and collaboration.
Join us in improving health care outcomes for all! We promise to do what's right, always.
Position Summary:
The Operations Executive Coordinator supports senior executives at AffirmedRx by providing administrative, operational, and strategic assistance to enhance productivity and ensure smooth operations. Reporting directly to the Chief Operating Officer, the role involves planning strategic meetings, managing communications, and coordinating key initiatives. This position requires a balance of hands-on and strategic responsibilities, along with strong organizational skills and discretion. The ideal candidate will take a proactive approach to problem-solving while fostering positive relationships with stakeholders.
What you will do:
Executive Support:
- Assist in managing executives' calendar as needed, ensuring prioritization and alignment with organizational objectives
- Provide administrative support to track and follow up on key tasks to ensure organizational success
- Prepare materials and presentations to ensure executives as well-informed and fully prepared for meetings
- Coordinate complex travel arrangements, including developing detailed itineraries and expense management
- Lead the planning and execution of events, including conferences, team meetings, vendor meetings, and client engagements
- Manage all event logistics, such as venue selection, vendor coordination, and budget tracking to maintain efficiency and cost-effectiveness
- Align event objectives with organizational goals to deliver a high impact and meaningful experience for participants
- Manage incoming mail by obtaining, scanning, and sorting it as required
- Conduct research, compile data, and generate reports to support informed decision-making
- Track project milestones and follow up on deliverables to ensure timely completion
- Collaborate with cross-functional teams to streamline processes and enhance operational efficiency
- Build and maintain strong relationships with internal teams and external partners to foster collaboration
- Serve as the primary point of contact for the Operations leadership team, facilitating effective communication and coordination
- Represent executives in meetings or events when needed, ensuring alignment with organizational objectives and proper follow-through
- Handle sensitive information with the utmost discretion and professionalism
- Proactively anticipate needs and address potential challenges to support the success of the team
- Must be located in Louisville, KY area to facilitate local event planning and stakeholder engagement
- Bachelor's degree in Business Administration, Healthcare Administration, or a related field preferred
- 4 years industry experience in administrative or operational roles required, preferably in the healthcare industry
- Ability to work independently, exercise discretion, and maintain confidentiality
- Proven experience in event planning and coordination
- Ability to collaborate effectively across functions, both internally and externally
- Exceptional organizational and time management skills with the ability to prioritize multiple demands
- Strong written and verbal communication skills, with attention to detail
- Advanced proficiency in office software (e.g., Microsoft Office Suite, scheduling tools)
- Willingness to travel as needed (10%)
- To impact industry change in the pharmacy benefits management space, while delivering the highest quality patient outcomes
- To work in a culture where people thrive because when OUR team thrives, OUR business thrives
- Competitive compensation, including equity, with health, dental, vision and other benefits
AffirmedRx is committed to providing equal employment opportunities to all employees and applicants for employment. Remote employees are expected to maintain a professional work environment free of distractions to ensure optimal performance and collaboration.
