Medical Records Clerk/ Admin Support

POSITION : Medical Record Clerk - Buckley

JOB SUMMARY : The Medical Record Clerk files and maintains medical records for active military personnel, reviews medical records for completeness and accuracy, ensures confidentiality of all records, and provides administrative support for the Health Systems Specialist . The ideal candidate will have a strong attention to detail, excellent organizational skills, and the ability to work efficiently in a fast-paced environment.

JOB CATEGORY : Full Time, Exempt

HIRING RANGE : $23.00-$26.00/hour

WORK HOURS: 0630-1700 hours, or 6:30am – 5:00pm, Tuesday - Friday, weekends may be required, and the work week will be flexed when required.

PLACE OF PERFORMANCE: Work is typically performed in an office setting in Aurora, CO at Buckley Space Force Base. Occasional reimbursable travel to sites within Colorado.

SPECIFIC JOB REQUIREMENTS:

1. Confirm all medical documentation received from the Soldier and/or their medical team, as well as the Soldier's hard copy record, is placed in Health Readiness Record (HRR) upon receipt. Email verification of receipt will be sent to the Soldier and/or their medical team within allowable timeframes.

2. Scan and index physical examination data in HRR within allowable timeframes.

3. Create, maintain, and process medical records for current members.

4. File all documentation in individual Soldier Treatment Records (STR) in both the hard copy file and in the electronic HRR.

5. Remove medical records of Soldiers who have left to the records repository section. Validate and ship archived records to the warehouse for Soldiers.

6. Prepare and ship records for scanning and indexing.

7. Perform quality assurance checks on incoming medical records.

8. Provide Individual Medical Readiness (IMR) screening specified software for all Medical Readiness Events.

9. Create Soldier-specific folders when required.

10. File documentation in individual STR in both the hard copy file and in the electronic HRR within allowable timeframes.

11. Use authorized forms for all medical records requests and ensure specified forms are placed in physical binder with delivery receipts for accountability of requests.

12. Validate separating patient's records to ensure the accuracy of all forms.

13. Update the IMR within a software tool, to include lab results, vision exam results, height/weight, audiogram results, and vaccination data within allowable timeframes.

14. Upload medical and administrative documentation into specified data repository.

15. Provide assistance with resolving TriCare billing issues. Duty entails providing Soldiers with contact information for TriCare and phoning the medical facility to ensure the facility is billing the correct insurance.

16. Coordinate appointments between the Soldier and Military Treatment Facility for medical conditions related to duty performance.

Other duties may be assigned based upon the need to meet overall job requirements and performance standards.

QUALIFICATIONS:

- Education : High school diploma or equivalent 5 years of applicable experience OR Associates Degree and 3 years of applicable experience; additional training or certification in medical records management is preferred.

- Experience: Previous experience in a medical records department or healthcare setting is highly desirable.

- Skills:

o Proficiency in using electronic health records (EHR) systems and other related software.

o Strong attention to detail and accuracy.

o Excellent organizational and time management skills.

o Good communication and interpersonal skills.

o Ability to handle sensitive information with discretion and confidentiality.

o Have a working knowledge of Military dynamics and organizational management.

o Be proficient in Microsoft Word, Excel, PowerPoint, and Outlook

o Have a working knowledge of desktop computer/scanner operations

- Knowledge: Familiarity with medical terminology, HIPAA regulations, and other relevant healthcare laws and standards.

- Clean Driving Record : This role requires accessing various locations by vehicle to access the job site. The ideal candidate will have a clean driving record and meet all driving-related requirements.

Physical Requirements:

- Ability to sit or stand for extended periods.

- Ability to lift and carry files and documents, and lift and move boxes of medical records.

- Ability to perform repetitive tasks, such as data entry and filing.

SECURITY REQUIREMENTS:

Employee is expected to meet all security requirements, including holding the proper security clearance(s) and passing a background check, as required. Security clearance will involve, at a minimum, the completion of a Federal Bureau of Investigation (FBI) fingerprint check with favorable results and submission of a National Agency Check with Inquiries (NACI) (or investigation approved in Federal Investigative Standards) to the Under Secretary of Defense for Intelligence (USD(I)) approved investigative service provider.

AUTHORIZED HOLIDAYS:

New Year’s Day: January 1st

Martin Luther King, Jr.’s Birthday

President’s Day

Memorial Day

Juneteenth, June 19th

Independence Day: July 4th

Labor Day

Columbus Day

Veteran’s Day: November 11th

Thanksgiving Day

Christmas Day: December 25th

TO APPLY:

Qualified candidates may send resumes and cover letter to hr@afl-enterprises.com. Only electronic submissions are accepted. Open until filled.

AFL Enterprises, LLC is dedicated to providing equal employment opportunities to all individuals based on job-related qualifications and ability to perform a job, without regard to age, sex, race, color, veteran status, religion, disability, sexual orientation, gender identity, marital status or national origin.

Job Type: Full-time

Pay: $23.00 - $26.00 per hour

Expected hours: 40 per week

Benefits:

• Flexible schedule
• Paid time off

Application Question(s):

• Do you have a working knowledge of Military dynamics and organizational management.

Experience:

• Medical records: 3 years (Required)

Ability to Commute:

• Aurora, CO (Required)

Work Location: In person

Salary : $23 - $26