Administrative Assistant (Supportive Housing)

Description

Reporting Relationships: Program Assistant report to the Program Director.

Position Summary: The Program Assistant is responsible for the completion of assigned office and administrative tasks. Maintains confidentiality of client, employee, and financial information.

Principal Duties and Responsibilities:

Under the general supervision of the Program Director, the Program Assistants are expected to perform the following principal duties and responsibilities.

• Manage the day-to-day office functions including office supplies, equipment maintenance, and janitorial activities.
• Coordinate document flow in the office to include receiving, routing, and filing of invoices, reports, correspondence, contracts and forms.
• Prepare reports, correspondence and forms and ensure timely and accurate reporting to outside entities.
• Ensure office functions are efficient and operate smoothly.
• Correspondence is handled correctly, efficiently, and is routed to the appropriate person in a timely manner.
• Reports, correspondence and forms are completed accurately and sent to the appropriate internal or external entities in a timely manner.
• Related duties are performed completely, on time and accurately.
• Performs other related duties as may be requested by immediate supervisor.

Qualifications

Minimal Qualifications:

Degree Requirement: High School Diploma with at least three (3) years of relevant experience in a professional setting.

Other Qualifications:

• Exemplary emotional intelligence and attention to detail.
• Ability to communicate effectively, strong interpersonal and written communication skills.
• Ability to work independently and meet key deadlines
• Strong organizational and attention to detail skills
• Comfortable with fast paced, start-up culture
• Confidentiality, Privacy and Professional Boundaries- Required.

Equal Employment Opportunity

AAPCI is an equal employment opportunity employer, and understands that embracing our differences makes us a stronger, better agency. We appreciate the importance of having a workforce that reflects the various communities in which we work and we strive to create an inclusive environment where diverse employees want to work and where they can flourish professionally. In furtherance of our culture, all qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, gender identity, veteran status, marital status or any other characteristics protected by law.

“AAPCI is subject to, and in compliance with, the New York City Order of the Commissioner of Health and Mental Hygiene to Require COVID-19 Vaccination for City Employees and Certain City Contractors. AAPCI will consider requests for reasonable accommodations consistent with applicable law and the New York City Order of the Commissioner of Health and Mental Hygiene to Require COVID-19 Vaccination for City Employees and Certain City Contractors.”

Salary : $40,000 - $45,000