Program Site Management Assistant

Roles and Responsibilities

The Program Site Management Assistant will provide administrative, logistical, and communication support for the Cleveland ASAS program sites. Success in the role equates to the efficient and smooth day-to-day operation of the Cleveland program sites, positive and proactive communication with all ASAS staff and key stakeholders. The roles and responsibilities of the Program Site Management Assistant include:

PROGRAM MANAGEMENT ASSISTANCE

• Assist with routine site visits, City Span input and data collection, and pulse checks.
• Assist with coordinating planning and implementation of daily program in accordance with the mission of ASAS Cleveland
• Assist with daily operations at program site as needed
• Assist in maintaining general program management, including but not limited to communication with providers, instructors, speakers, staff members, and volunteers
• Assist with organization of program logistics, organizing and maintaining files, records, and databases as assigned
• Support in communication with stakeholders
• Handle logistics as needed (ex. mileage, calendaring, scheduling, etc.)
• Assist in planning meeting agendas and taking detailed minutes
• Assist with communications including email, memos, and other correspondence as needed
• Assist with staff trainings ensuring adherence to and understanding of all relevant program policies and procedures
• Assist in managing program equipment, supplies, and spaces
• Aids Senior Program Coordinators, Senior Site Coordinators, Executive Director, and Ops Manager with the development of SharePoint files for site data and SharePoint templates.
• Perform other duties as assigned

In addition:

· One or more years’ experience working in a leadership or supervisory capacity in an after school, day camp, or community youth outreach setting is preferred.

· Ability to work cooperatively and collaboratively with school district staff, program staff, parents, and community leaders

· Skilled in data tracking, record keeping, writing reports, and maintaining student and staff records

· Ability to communicate effectively and demonstrate sensitivity to others as well as respond to critical incidents and act swiftly in an emergency situation.

· Excellent organizational skills and managerial skills

· Familiarity and experience with diverse populations, culture competencies, and youth principles is strongly desired.

· Must have clear BCI & FBI background checks & complete 32/hours of Online Safe Schools Training

ASAS is an equal opportunity employer and candidates of diverse backgrounds are encouraged to apply.

SALARY AND BENEFITS:

· The salary range for this position is commensurate with qualifications and experience of the individual candidate. This is a grant based full time non-exempt position. ASAS offers competitive benefits including, but not limited to 6.5 days of paid time off, 5 paid holidays, flex time, health, dental, and vision. ASAS is an equal opportunity employer and candidates of diverse backgrounds are encouraged to apply.

HOW TO APPLY FOR THE PROGRAM SITE MANAGEMENT ASSISTANT ROLE:

· Please submit a resume and cover letter via e-mail insert to: asasclevelandjobs@afterschoolallstars.org and cc ebony.oliver@afterschoolallstars.org. Please put “Program Site Management Assistant” and your last name in the subject heading.

SALARY AND BENEFITS:

· The salary range for this position is commensurate with qualifications and experience of the individual candidate. This is a grant based full time non-exempt position. ASAS offers competitive benefits including, but not limited to 6.5 days of paid time off, 5 paid holidays, flex time, health, dental, and vision. ASAS is an equal opportunity employer and candidates of diverse backgrounds are encouraged to apply.

HOW TO APPLY FOR THE PROGRAM SITE MANAGEMENT ASSISTANT ROLE:

· Please submit a resume and cover letter via e-mail insert to: asasclevelandjobs@afterschoolallstars.org. Please put “Program Site Management Assistant” and your last name in the subject heading.

ORGANIZATION BACKGROUND:

Founded in 1992, After-School All-Stars provides free, daily afterschool programs to over 90,000 youth in over 450 school sites in 19 chapters across the U.S. Our vision is for our All Stars to be safe and healthy, to graduate high school and go on to college, to find a career they love, and to give back to their communities.

· LEARN MORE ABOUT AFTER SCHOOL ALL-STARS:

To learn more about ASAS, please visit our website: www.afterschoolallstars.org.

Job Types: Full-time, Temporary

Pay: $24.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $24