Office Assistant

Office Clerk

Job Description

Location: Edgerton

Job Title: Office Clerk

Reports to: Location Manager & VP of Grain

Summary: Provides the location clerical assistance by performing the following duties.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Supports AgPlus’ stated Vision, Mission, and Business Values.
• Projects a positive attitude and image to customers and employees at all times.
• Provides outstanding and courteous customer service.
• Read and follow company employee policies.
  • Promotes and supports all Ag Plus programs.
  • Writes, types, or enters information into the computer system to prepare correspondence, receipts, contracts, checks, billing documents, and inventory support.
  • Perform filing activities when necessary.
  • Weigh and grade incoming and outgoing grain loads and perform any necessary testing.
  • Responsible for handling mail, stamping, sorting, and distributing mail, and preparing items for courier service.
  • Answers telephone, conveys messages and runs errands.
  • Keeps the office and work area clean.
  • Uses the Ag Plus computer system to input data concerning branch customer information.
  • Produces month-end and year-end reports from Ag Plus’ computer system.
  • Keeps the Location Manager informed of operational, customer, vendor, or employee issues that may arise.
  • Executes rail car billing in a timely manner.
  • Keeps constant communication with rail buyers on specs, billing instructions, and car movements.
  • Prepares daily bank deposits by scanning customer checks accurately, per policy, and in a timely manner.
  • Performs additional tasks that may be required.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Qualifications To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education and/or Experience

High school diploma or general education degree (GED); and one to three years related experience and/or training; or equivalent combination of education and experience.

Language Skills

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Reasoning Ability

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Computer Skills

To perform this job successfully, an individual should have knowledge of accounting software, Spreadsheet software and Word Processing software.

Certificates, Licenses, Registrations

Valid driver's license

Competencies

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to walk and reach with hands and arms. The employee is occasionally required to stand; stoop, kneel, crouch, or smell. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts, fumes or airborne particles and toxic or caustic chemicals. The noise level in the work environment is usually moderate.