What are the responsibilities and job description for the Project Coordinator position at Ageatia Global Solutions?
Qualifications
Typical Duties & Responsibilities:
Project Coordination
The resource will be serving as Project Coordinator for project 1774 - OIG Response: Asset Mgmt, which will streamline and improve the quality of technology asset management for the district
Project Management Support
Manage project intake process: receive project requests, verify alignment with ITS goals, facilitate request authorization, and move projects through predefined stages (Requested, Authorized, Pipeline, Roadmap, Approved, Assessing Benefits, Finished).
Coordinate project planning meetings, take detailed notes, and document action items.
Facilitate communication between project stakeholders, including PMO, ITS staff, and project managers.
Assist in setting up project folders in Google Drive and Smartsheet.
Monitor project progress, identify potential roadblocks, and proactively follow up on missing status updates.
Analyze, compile, and distribute project reports through on a weekly basis.
Monitor PMO dashboards, review metrics, and create visual representations of project performance.
Generate regular reports and presentations for biweekly meetings with Project Managers
Maintain and update individual project status reports assigned to ITS Liaisons.
Process & Resource Management
Manage user access and permissions for various systems and reports using templates.
Ensure efficient project start-up and wrap-up processes are followed consistently.
Standardize and maintain PMO templates for various project functions.
Organize and manage PMO folders in Google Drive.
Update and maintain the PMO website, including content related to projects, portfolio, and resources.
Type of Education Required
Bachelor's degree in Project Management, Information Technology, or a related field (preferred).
Type and Years of Experience
3-5 years of experience in project coordination or a related role.
Strong understanding of project management methodologies (e.g., Waterfall, Agile).
Knowledge, Skills, And Abilities
Excellent organizational and time management skills.
Meticulous attention to detail and ability to maintain accurate records.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Google products, and project management tools (e.g., Smartsheet).
Strong communication and interpersonal skills with the ability to effectively collaborate with diverse stakeholders.
Ability to take clear and concise notes during meetings.
Commitment to continuous learning and staying updated on project management practices.
Typical Duties & Responsibilities:
Project Coordination
The resource will be serving as Project Coordinator for project 1774 - OIG Response: Asset Mgmt, which will streamline and improve the quality of technology asset management for the district
Project Management Support
Manage project intake process: receive project requests, verify alignment with ITS goals, facilitate request authorization, and move projects through predefined stages (Requested, Authorized, Pipeline, Roadmap, Approved, Assessing Benefits, Finished).
Coordinate project planning meetings, take detailed notes, and document action items.
Facilitate communication between project stakeholders, including PMO, ITS staff, and project managers.
Assist in setting up project folders in Google Drive and Smartsheet.
Monitor project progress, identify potential roadblocks, and proactively follow up on missing status updates.
- Coordinate project review meetings and maintain documentation.
- Prepare project wrap-up reports and support final project approval processes.
Analyze, compile, and distribute project reports through on a weekly basis.
Monitor PMO dashboards, review metrics, and create visual representations of project performance.
Generate regular reports and presentations for biweekly meetings with Project Managers
Maintain and update individual project status reports assigned to ITS Liaisons.
Process & Resource Management
Manage user access and permissions for various systems and reports using templates.
Ensure efficient project start-up and wrap-up processes are followed consistently.
Standardize and maintain PMO templates for various project functions.
Organize and manage PMO folders in Google Drive.
Update and maintain the PMO website, including content related to projects, portfolio, and resources.
Type of Education Required
Bachelor's degree in Project Management, Information Technology, or a related field (preferred).
Type and Years of Experience
3-5 years of experience in project coordination or a related role.
Strong understanding of project management methodologies (e.g., Waterfall, Agile).
Knowledge, Skills, And Abilities
Excellent organizational and time management skills.
Meticulous attention to detail and ability to maintain accurate records.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Google products, and project management tools (e.g., Smartsheet).
Strong communication and interpersonal skills with the ability to effectively collaborate with diverse stakeholders.
Ability to take clear and concise notes during meetings.
Commitment to continuous learning and staying updated on project management practices.
