What are the responsibilities and job description for the Executive Assistant position at Agency Services?
Agency Services, a leading marketing and advertising company that has been delivering results since 2005, is seeking an experienced and versatile Executive Assistant to join our team. This unique role combines responsibilities such as accounts receivable management, project management, and team leadership. The ideal candidate will be highly organized, detail-oriented, and possess excellent communication and leadership skills.
Responsibilities- Manage the accounts receivable process, including invoicing, payment tracking, and collections
- Coordinate with clients and internal teams to ensure timely and accurate billing
- Track project progress, monitor budgets, and handle client communications
- Assist in project management activities, such as scheduling, resource allocation, and documentation
- Lead and supervise a team, providing guidance and support in their daily tasks
- Prepare and analyze financial reports, providing insights and recommendations
- Assist with various administrative tasks, including calendar management and travel arrangements
- Collaborate with cross-functional teams to ensure seamless operations and client satisfaction
Requirements
- Previous experience as an Executive Assistant, preferably in a similar role involving accounts receivable management and project management
- Demonstrated expertise in handling accounts receivable processes, including invoicing, tracking, and collections
- Strong project management skills, with the ability to handle multiple projects simultaneously
- Proven leadership skills, able to motivate and guide a team
- Excellent communication and interpersonal skills
- Highly organized with strong attention to detail
- Proficiency in financial software and tools
- Ability to analyze financial data and generate meaningful reports
- Self-motivated and able to work independently as well as part of a team
- Bachelor's degree in a relevant field is preferred
Benefits
- Comprehensive Health Insurance: Medical, Dental & Vision
- Retirement Benefits: 401k
- Ample Paid Time Off
- Engaging Company Social Events
- Well-Stocked Kitchen with Snacks
- Refreshing Coffee/Tea/Espresso Selection