What are the responsibilities and job description for the SHINE Program Assistant position at AgeSpan?

Job Description

AgeSpan

About Us : Since 1974 our agency has strived towards supporting an individual's desire to make their own decisions, secure their independence and remain living independently in the community. We are proud of our employees who make this possible every day. Our agency is a thought-leader, a nationally known generator of new ideas, because it welcomes creativity, your ideas. It is an outstanding place to work stimulating, friendly, collaborative. We offer competitive salaries, generous vacation time, and an excellent work / life balance. We value diversity and encourage career growth. If you have a passion for improving the lives of the elderly community and enjoy working in a diverse team driven by its mission, you've found the right place!

At AgeSpan, you'll find a work environment that combines :

A refreshing culture that is supportive, collaborative, and encouraging of diverse perspectives and backgrounds.
A focus on innovation with a team recognized for developing and implementing innovative programs and novel solutions.
Encouragement of your development through opportunities to get involved, use your voice, and gain new knowledge and skills.
A satisfying balance between your work and personal life, including a flexible workplace, generous paid time off, and wellness programs.

Depending on your role and your hours, we offer :

Flexible schedule and hybrid work opportunities

Competitive salaries

Healthcare (medical, dental)

403b Retirement Plan with agency match

20 Vacation Days, 12 Sick Days, and 12 Paid Holidays

Social Work Licensing Program

License Renewal Paid by agency for RN's and Social Workers

And MORE!

Position Responsibilities : The SHINE Program Assistant plays a pivotal role in supporting all administrative functions for the SHINE Program. Responsibilities include managing daily call operations, overseeing data collection and entry, report management; maintaining accurate records and files, preparing program materials, sorting and coordinating mail; and assisting with preparations for SHINE counselor meetings and trainings.

Essential Functions : (Core duties or tasks that are fundamental and not marginal to the performance of the job)

Assist the Regional SHINE Program Director with daily administrative tasks, including managing voicemail downloads and returning calls, data collection and management, data entry and preparation for reports, filing, and preparing program materials for meetings, mailings, and events.

Participate in scheduled meetings, including team meetings, counselor meetings and trainings, event planning sessions, Community Programs Department meetings, and agency all-staff meetings.

Assist with the preparation for both virtual and in-person counselor training sessions, including coordinating email invites and RSVPs, helping prepare and disseminate meeting materials, tracking attendance, monitoring chat, and helping with set up and clean-up.

Other duties as assigned.

Qualifications :

Associate degree preferred with a minimum of three years of administrative experience.

Superior computer skills. Experience with Microsoft Outlook, Word, Excel, and PowerPoint.

Strong administrative, organizational, and problem-solving abilities.

Strong time-management skills.

Excellent verbal and written communication skills.

Ability to work independently, manage competing priorities, and meet deadlines.

Friendly, outgoing nature, with the ability to thrive in a dynamic, fast-paced and creative environment with a sense of humor.

Must possess a valid driver's license, have personal, reliable transportation and be willing to drive within service area.

Ability to lift 30 lbs.

Bilingual in Spanish a plus.

Hours per week : 22.5

AA / EOE

AgeSpan is strongly committed to fostering a professional environment that recognizes, respects, and encourages the unique contributions of a broad spectrum of qualified employees. It is important that our employees reflect the diverse communities we serve. We maintain a work atmosphere that allows people of varied backgrounds to grow professionally and contribute to our mission by promoting diversity, equity, inclusion, and work-life balance.

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SHINE Program Assistant

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