Facilities Coordinator

Facilities Coordinator

Department(s): PACE

Reports to: PACE Facilities Supervisor

FLSA status: Non-Exempt

EEOC Classification: Administrative Support

Position Overview:

The Facilities Coordinator for a PACE Organization is responsible for coordinating the day-to-day maintenance, safety, and operations of the organization's facilities. This includes coordinating facility repairs, ensuring compliance with safety regulations, coordinating with contractors, and supporting the needs of both staff and participants in the PACE program. The coordinator will help create a safe, functional, and comfortable environment that supports the delivery of quality healthcare services.

Responsibilities:

Facilities Maintenance & Operations:

• Coordinate/schedule the routine maintenance and repair of the facility, including HVAC, plumbing, electrical, and general building upkeep.
• Conduct regular inspections to identify potential hazards, maintenance needs, and overall facility conditions.
• Ensure that all building systems are operational and maintained in compliance with regulatory standards.

Vendor & Contractor Management:

• Coordinate and oversee the work of external contractors and service providers (e.g., maintenance crews, repair technicians).
• Solicit bids, review contracts, and monitor contractor performance to ensure timely and cost-effective completion of projects.

Safety & Compliance:

• Maintain proper documentation of inspections, maintenance records, and safety protocols.
• Assist in developing and implementing emergency preparedness plans and evacuation procedures.

Inventory & Supplies:

• Manage the inventory of facility-related supplies, including maintenance materials, equipment, and janitorial supplies.
• Maintain records of equipment and schedules for preventative maintenance.

Support Staff & Participant Needs:

• Be available to staff and set up system for reporting facility issues
• Respond to staff and participant requests for facility-related issues in a collaborative, timely and efficient manner.
• Ensure all areas used by staff and participants, including medical clinics, common areas, and administrative offices, are well-maintained and functioning.
• Serve as back up on phones and front desk as needed

Budget & Cost Control:

• Assist in preparing the facilities maintenance budget and manage expenditures within the allocated budget.
• Track and report on costs associated with maintenance, repairs, and facility upgrades.

Environmental Stewardship:

• Promote and implement sustainability initiatives such as energy conservation and waste reduction where applicable.

Special Projects:

• Participate in planning and executing facility improvement projects or renovations as needed.

Qualifications:

Education:

• High school diploma or equivalent required. Associate's or bachelor's degree in Facilities Management, Building Services, or a related field preferred.

Experience:

• Minimum of 3-5 years of experience in facilities management, building maintenance, or a related field, preferably within a healthcare setting.
• Experience with PACE programs or eldercare facilities is a plus.

Skills:

• Strong knowledge of building systems (HVAC, plumbing, electrical).
• Excellent project management, organizational, and multitasking skills.
• Strong interpersonal and communication skills for working with staff, contractors, and participants.
• Familiarity with safety regulations and compliance standards, including OSHA.

Certifications:

• Facility Management Certification (CFM) or similar is preferred.
• First Aid/CPR certification is a plus.

Working Conditions:

• Regularly required to inspect facilities, including areas with restricted access.
• May need to lift or move equipment, tools, or supplies weighing up to 50 lbs.
• Work hours may occasionally include evenings or weekends, depending on project needs or emergencies.

The Job duties, elements, responsibilities, skills, functions, experience, educational factors and the requirements and conditions listed in this job description are representative only and not exhaustive of the tasks that an employee may be required to perform. The Employer reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of its business, competitive considerations, or work environment change.

Job Type: Full-time

Pay: $25.00 - $28.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Facilities management: 3 years (Required)

Ability to Commute:

• Rohnert Park, CA (Required)

Ability to Relocate:

• Rohnert Park, CA: Relocate before starting work (Preferred)

Work Location: In person

Salary : $25 - $28