Hybrid Litigation Secretary/Paralegal

Job Description

Essential Duties and Responsibilities:

• Assist attorneys with all aspects of managing cases throughout litigation phases.
• Manage general case details, including deadlines: administrative, case calendaring, records management, setting appointments, meetings, and depositions.
• Prepare and draft litigation documents, including cite-checking legal briefs, proofreading, assembling exhibits, and appendices.
• Ensure legal documents conform to proper Bluebook or CSM citation standards.
• Conduct factual investigations and legal research.
• Prepare for depositions, hearings, and trials, including preparing deposition exhibits and trial exhibits.
• Assist with case discovery, including managing litigation databases, document collections, document productions, and document reviews.
• File and serve legal documents (electronically and hard copy).

Knowledge, Skills, and Experience:

Requirements:

• Excellent organizational and communication skills.
• Strong attention to detail.
• Ability to work independently and take ownership of projects from beginning to completion.
• Advanced knowledge of MS Word with the ability to create and edit correspondence, briefs, pleadings, tables of contents, and authorities, and other legal documents.
• Proficient in e-filing and familiar with Federal and State Court rules.
• Attention to detail and ability to multitask.
• Strong proficiency with legal research databases like Westlaw.
• Experience with legal document storage and document database programs.
• Familiarity with all legal documents (pleadings, motions, and discovery) and a firm understanding of litigation procedures.
• Self-starter with excellent organization, time management, and customer service skills.
• Comfortable working remotely and collaborating with remote workers.
• Ability to work under pressure and thrive in challenging environments.

Basic Requirements:

• Paralegal Certification or equivalent.
• 5 years of experience as a litigation paralegal/secretary supporting multiple attorneys and cases.
• Willingness to work overtime (nights and weekends) as required.
• Strong word processing and computer skills, proficiency in MS Outlook Suite (Excel, Word, PowerPoint), and Adobe Acrobat; familiarity with timekeeping programs.
• Excellent transcription, grammar, proofreading, and organizational skills.
• Ability to prioritize tasks on the desk and handle multiple demands.
• Ability to follow client confidentiality guidelines.
• Ability and willingness to learn new programs and program updates.
• Professional attitude and appearance.
• Resourcefulness and proactivity when issues arise.

Preferred Qualifications:

Desirable Requirements:

• BA diploma in any field from an accredited institution.
• Some trial experience.