What are the responsibilities and job description for the Litigation Secretary position at AGG Legal Staffing?
Maintain a consistent physical presence required to facilitate an interactive and collaborative environment ensuring seamless support to the practice;
Produce professional pleadings and other litigation documents in conformance with applicable local and judge-specific rules, and electronically file with the court as needed;
Maintain client materials in document management system;
Proofread and redline complex legal documents and correspondence;
Prepare complex legal documents and correspondence; File with appropriate court or agency; Apply subject matter Litigation expertise in coordination of legal practice tasks and projects;
Manage the legal and administrative practices of attorneys and facilitate service levels that meet the litigation practice group and client requirements;
Coordinate administrative functions and facilitate completion of tasks including such as finance / billing-related tasks, time and expense entry, opening of new matters, client presentations, meetings and other administrative projects as assigned;
Coordinate with and delegate to Firm resources including DPS, Williams Lea, Client Service Center, practice support or similar departments in International offices in the handling of tasks and projects;
Review and support of the client billing process to include : edit and review of client bills, proofreading, application of task codes and matter management skills, coinciding math aptitude and skills to support rates, rate changes, write-offs, preparation of expense reporting and audits as required, maintenance and consistency with billing protocols and other accounting functions; and
Work overtime as required; and
Demonstrate adaptability, flexibility, initiative and innovation in handling a wide variety of additional projects as required.
At least 3-5 years of Litigation legal secretarial experience or relevant legal experience;
Advanced knowledge of relevant jurisdictional / court / agency processes and procedures;
Advanced ability to organize, prioritize, coordinate, delegate and work as part of a team;
Excellent written and oral communications required with strong ability meet deadlines and provide results while supporting Firm policy and procedures.
Advanced to Expert proficiency in rules of English grammar, spelling and punctuation;
Advanced proficiency in MS Word and document editing / comparison applications;
Advanced proficiency in MS Outlook and web-based conference call / web-sharing applications;
Advanced proficiency in MS Excel and spreadsheet / database applications;
Advanced proficiency in MS PowerPoint and presentation applications;
Advanced knowledge of time keeping, expense processing and legal billing;
Advanced proficiency in document management applications; and
Proven ability to function as a coordinator with other firm-wide departments with necessary communication skills to transfer instructions / data, verify results, resolution of conflict and delivery or results.
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